Aerospace Education Program Administrator

About Us

Civil Air Patrol (CAP) comprises 69,049 volunteers in various career fields, including mechanics, doctors, plumbers, executives, teachers, and retirees. CAP members embody our core values of integrity, volunteerism, excellence, and respect. CAP is also committed to diversity, equity, and inclusion, which align with our core values.

We are your neighbors and co-workers, and we are servant leaders volunteering our time and resources to support our communities with emergency response, aviation and ground services, youth education and development, and the promotion of air, space, and cyber opportunities.

Civil Air Patrol is uniquely positioned as a 501(c)(3) non-profit charity and an Air Force Auxiliary. We are a Total Force Partner with the Air Force, the Air Force Reserve, and the Air National Guard.

We are the only non-profit organization in the United States that combines search and rescue, youth leadership development, and aerospace and cyber education.

Today, our 32,349 cadets and 36,700 adult members serve with passion across 8 Regions and in 52 CAP Wings nationwide, including all 50 States, the District of Columbia, Puerto Rico, and the U.S. Virgin Islands.

Job Title: Aerospace Education Program Administrator

Salary: $46,400 - $55,400

Classification: Non-Exempt
Location: Maxwell AFB, AL (Hybrid)
Reports To: Director of Aerospace Education

Position Type: Full Time

Typical Hours: 40 Hours / Week

Required Travel: Yes, <=10%

Contractor: No
Validation/Review Date: 29 January 2025

SUMMARY

The Aerospace Education (AE) Program Administrator is the primary contact for coordination and assistance within the AE team. This person provides administrative assistance for all AE activities and regional and national AE Officer (AEO) Schools. The AE Program Administrator also maintains an inventory of all aerospace education products and materials, prepares and distributes materials and supplies, and provides additional support as needed across all areas within AE.

ESSENTIAL DUTIES:

Supports AE national programs and activities and AE workshops for internal members at wing, region, and national conferences in serving communities and schools by:

• Assisting with AE workshops, educational activities, and presentations at various events for external and prospective members.
• Maintaining records of AE warehouse inventory to include resources, manipulatives, certificates, etc. for all AE areas.
• Preparing and shipping AE curricula including, but not limited to, teacher guides, manipulatives, certificates, and t-shirts for all AE activities.
• Collaborating with the AE team regularly to report inventory levels.
• Preparing and shipping materials for workshops and conferences.
• Providing customer service to members via email and phone communications.
• Actively participating in meetings with CAP staff and volunteers who support aerospace education.
• Representing the Director of Aerospace Education (CAP/AE) in working groups and committees.

TRAVEL REQUIREMENTS: Estimated two to five trips per year of 3 to 7 days in duration in order to support the CAP National AEO School, CAP Conferences, and other conferences that CAP exhibits and presents at like the Space Exploration Educators Conference (SEEC) and National Science Teaching Association (NSTA) Conference.

JOB QUALIFICATIONS:

• Proficiency in MS Office to include Teams, Excel, and PowerPoint; experience with Power BI desired.
• High-level interpersonal skills, with the ability to collaborate with people at all levels of the organization and across various backgrounds, perspectives, and lived experiences.

To apply, submit a detailed resume via email to employment@capnhq.gov . This position does not offer a relocation package. In this position, Civil Air Patrol offers 401(k) retirement plan, health/dental insurance, paid life insurance, sick/vacation leave, paid holidays, optional short/long term disability, vision, critical insurance, accident insurance, and flexible spending accounts. Salary: $46,400- $55,400. Closing date: 29 January 2025.