What are the responsibilities and job description for the Central Files / Office Services Specialist PT position at Civil Service Employees Association, Inc.?
STARTING SALARY: $20.10 PER HOUR
JOB SUMMARY:
Under the Direction of the Administrator, the Central Files/Office Services Specialist is responsible for the logistics and processing of weekly leadership mailings, special mailings, and VIP list and label requests. Incumbent shall also be responsible for proper document placement in and retrieval from central filing system, provide clerical support to Administrator and serve as backup Switchboard Operator.
ESSENTIAL FUNCTIONS:
1. Assists with reviewing, logging in and processing weekly leadership mailing request forms for proper printing, mailing and distribution.
2. Processes requests for VIP lists, labels and other special mailings.
3. Collation and stuffing of materials for mailings and/or meetings.
4. Assists with conference and workshop registration including entering all registration information in database; producing rosters and reports, badges and roll calls and maintaining inventory of registration materials.
5. Assists with Board meeting preparation, including producing badges and meeting packets.
6. Scans in documents and filing into Cabinet SAFE database and maintains paper filing system.
7. Assists as needed during elections.
8. Types correspondence, documents, reports and other material.
9. Answers routine telephone inquiries.
10. Conducts file searches from microfilmed and scanned records and central files and prepares reports.
11. Serves as backup Switchboard Operator during breaks and absences.
12. Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
High School Diploma or equivalency and ability to operate a standard alphanumeric keyboard.
AND
A satisfactory equivalent combination of appropriate education and experience as determined by CSEA. Successfully complete appropriate tests administered by the Human Resources Department.
JOB SUMMARY:
Under the Direction of the Administrator, the Central Files/Office Services Specialist is responsible for the logistics and processing of weekly leadership mailings, special mailings, and VIP list and label requests. Incumbent shall also be responsible for proper document placement in and retrieval from central filing system, provide clerical support to Administrator and serve as backup Switchboard Operator.
ESSENTIAL FUNCTIONS:
1. Assists with reviewing, logging in and processing weekly leadership mailing request forms for proper printing, mailing and distribution.
2. Processes requests for VIP lists, labels and other special mailings.
3. Collation and stuffing of materials for mailings and/or meetings.
4. Assists with conference and workshop registration including entering all registration information in database; producing rosters and reports, badges and roll calls and maintaining inventory of registration materials.
5. Assists with Board meeting preparation, including producing badges and meeting packets.
6. Scans in documents and filing into Cabinet SAFE database and maintains paper filing system.
7. Assists as needed during elections.
8. Types correspondence, documents, reports and other material.
9. Answers routine telephone inquiries.
10. Conducts file searches from microfilmed and scanned records and central files and prepares reports.
11. Serves as backup Switchboard Operator during breaks and absences.
12. Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
High School Diploma or equivalency and ability to operate a standard alphanumeric keyboard.
AND
A satisfactory equivalent combination of appropriate education and experience as determined by CSEA. Successfully complete appropriate tests administered by the Human Resources Department.
Salary : $20
