Manager, Lease & Contracts

Summary of Position:

Responsible for leading, mentoring, training and managing the Lease Records team.  Oversees the timely and accurate set up and maintenance of lease and contract records in system, ensuring all information related to the lease is accurate and up to date. This includes gross and net acres, producing acres, HBP acres, as well as expirations, for Company financial reporting and forecasting and SOX compliance.  Proficient in collaborating and communicating with other departments on projects, resolving issues, research and other matters related to Lease functions.   Possesses advanced knowledge of Lease concepts, processes, and procedures with competent judgment and excellent communication and organizational skills.  

Primary Job Responsibilities:

• Advises, manages, mentors and leads Lease/Contracts team by directing work, assisting in establishing priorities and ensuring completion of the team’s collective and individual responsibilities and goals.
• Ensures the accuracy of lease and contract set ups and maintenance in the system, including scanning/filing of documentation to electronic and physical files.
• Reviews for accuracy the monthly rental and obligation calendars, expiration reports, confirms accuracy of shut in analysis and approves the calendars for timely and accurate payment of rentals, shut-ins, Minimum Royalty and all other payments necessary to perpetuate leases.
• Oversees and ensures the accurate filing of all escheatment reports and coordinates the escheatment of funds to the appropriate states based on their rules and regulations.
• Monitors the accuracy of leasehold joint interest billings and approves updates to the ownership decks based on title that is changed due to death, transfer or necessitated by updated title information.
• Works with the Land Department and the Division Order Analysts as title issues arise and verifies accuracy of outside brokers’ work to ensure proper documentation to validate title.
• Reviews all records systems quarterly to gather, review, analyze and report data for quarterly and annual reporting purposes.
• Works with Analysts to review system record updates for errors and omissions and audits files for accuracy 
• Manages and mentors the Supervisors, all levels of Lease Analysts, and Lease Techs.
• Responsible for oversight to resolve administrative discrepancies with WI partners and mineral interest owners and communicates findings with outside parties.
• Communicates and coordinates with AP Accounting team on issues related to Land payments to owners.  
• Provides quarterly lease inactivation report to the Tax Team for tax provision purposes. 
• Promotes and maintains respectful and timely communication with lease/contract interest owners as it applies to their lease records data capture. 
• Performs confidential due diligence for potential acquisitions/divestitures, including, but not limited to, the confirmation of company net acreage for all acquired/divested wells and noting any discrepancies to the Director of Land Administration and/or the VP of Land.
• Assures all work performed adheres to Civitas standards.
• Maintains a positive and professional office atmosphere for all Lease and Contract Records team members.
• Follows safe operating practices and ensures compliance with Civitas Environment, Safety & Regulatory requirements.
• Performs all other duties, as assigned, including review of processes and procedures, due diligence, and/or other confidential matters.

Technical Skills

• Exceptional verbal and written communication skills, able to articulate ideas clearly and effectively in a variety of settings and with diverse audiences.
• Make informed and timely decisions, weighing various perspectives and considering the potential impact on the team and organization.
• Meticulous attention to detail, consistently ensuring accuracy and precision in all tasks and deliverables.
• Commitment to ethical behavior and ensuring compliance with laws and regulations.

Behavioral Skills

• Encourage innovation and creativity, fostering an environment that embraces change and adapts to new challenges and opportunities.
• Strong organizational and time management skills, enabling efficient planning and execution of work to meet established deadlines.
• Awareness and respect for cultural differences when working in a global or diverse environment. 

Leadership Skills

• Provide strong and visionary leadership to inspire and motivate team members towards achieving organizational goals.
• Lead by example, demonstrating integrity, professionalism, and ethical behavior in all interactions and decision-making processes.
• Evaluate and recognize the achievements of team members, celebrating successes and providing constructive feedback for improvement when necessary.
• Delegate tasks and responsibilities effectively, empowering team members to take ownership of their work and develop their skills.
• Organizes and oversees the schedules, work, and productivity of the team.
• Manages their departments efficiently and in accordance with departmental goals.
• In accordance with policy and with the support of the department head, makes hiring and selection decisions for staffing.
• Provides performance feedback and completes evaluations that are timely and constructive.
• With the assistance of HR and the department head, handles discipline and termination of employees as needed and in accordance with company policy.

Education & Experience:

• Bachelor's degree in a related field (e.g., Energy Management, Business, or Finance) preferred or equivalent years of experience required. 
• Minimum 10 years of experience working in the oil and gas industry with specific experience in lease and contract analysis or land management.
• Minimum of 2 years of people management experience required.
• Strong knowledge of oil and gas lease and contract terms required.
• Familiarity with industry software and databases.
• Knowledge of relevant state and federal laws and regulations required.
• Proficiency in using basic Microsoft Office software (e.g., Word, Outlook, Excel and Teams) required.

Travel & Additional Requirements:

• Work is performed at a CIVI location Tues-Thurs with an option to work remotely on Mondays and Fridays.
• Schedule: traditional 40-hour workweek or alternative schedule of 9 hour works days M-Thurs and 4-hour workdays Friday.
• Travel required to the Civitas field locations. 
• Civitas is a drug free workplace. All offers to successful candidates will be subject to successful background check and drug screen.

Benefits: 

• Comprehensive healthcare coverage including medical, dental, and vision insurance.
  • Dental and Vision insurance premiums are at no cost to employees.
• Generous 401(k) Retirement Plan with a 6% company match. 100% vest of employer contributions after the first month of employment. 
• Company paid Life & AD&D insurance.
• Voluntary Life, AD&D, Accident, and Critical Illness plans. 
• Vacation, sick, volunteer, and holiday pay.
• Health Saving Accounts (with an employer contribution) and Flexible Spending Accounts.
• Fitness and tuition reimbursements.
• Opportunity for Short Term and Long-Term Incentives. 
• Company paid short-term and long-term disability programs.
• Paid parental leave.
• Volunteer opportunities through The Civitas Community Foundation.
• Employee assistance program.
• Your choice of paid parking or an RTD EcoPass for Denver-based employees.

Please note that the following job posting does not guarantee or promise specific benefits offerings to potential employees. While we strive to provide competitive compensation and benefits packages, the availability and details of these offerings are subject to change and are ultimately determined by company policies and budgetary considerations. We encourage all applicants to review our official employee benefits documentation and engage in discussions with our HR representatives during the interview process to gain a comprehensive understanding of the benefits package available for the position.

Physical Requirements: 
The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work Environment: 
The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job.  However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. 

Civitas Resources offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market, and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees.  

Base Pay Range: $150,000 - $170,000

Civitas Resources is an equal opportunity employer. We value and encourage diversity in our workforce and provide equal employment opportunities to all individuals regardless of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable laws. 

Application Deadline:

Application Deadline: May 10 2025. Please note that applications received after the deadline will not be considered.

Notice To Third Party Agencies:

Civitas does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to Civitas in the absence of a signed Service Agreement where Civitas has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of Civitas and Civitas will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Salary : $150,000 - $170,000