What are the responsibilities and job description for the Executive Assistant to Staff position at CJF America, Inc.?
CJF America, a vital arm of the Courtney Jordan Foundation, is at the forefront of philanthropic initiatives that aim to empower and uplift communities across the United States. Our mission revolves around the central theme: "Building Stronger Communities”. CJF America is a nonprofit that provides resources to the underserved and underrepresented communities through adult educational programming, learning academies for children, and youth council initiatives.
Responsibilities
CJF America is now hiring for the position of Executive Director based in Rocky Mount, North America. This position reports to the Executive Director.
- Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and organizing travel arrangements.
- Serve as the primary point of contact for internal and external communications on behalf of the CEO.
- Transcribe meeting notes and prepare reports, presentations, and other documents as needed.
- Coordinate office management tasks to ensure a smooth workflow within the executive office.
- Assist in project coordination by tracking deadlines, managing timelines, and ensuring deliverables are met.
- Maintain organized filing systems for documents and correspondence related to executive activities.
Requirements and Skills
- Minimum 3 years of experience.
- Pet friendly.
- Available to be on call and maintain a flexible work schedule.
- Proven experience as a personal assistant or in an administrative role supporting senior staff.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills to interact professionally with stakeholders at all levels.
- Proficient in calendar management and scheduling software to optimize the CEO's time effectively.
- Familiarity with office management procedures and best practices.
- Ability to work independently while being a collaborative team player.
- Experience with project coordination, ensuring timely completion of tasks.
Job Type: Full-time
Pay: $98,000.00 per year
Schedule:
- 12 hour shift
- On call
Experience:
- Personal assistant: 3 years (Required)
Location:
- Durham, NC 27705 (Preferred)
Ability to Commute:
- Durham, NC 27705 (Required)
Work Location: In person
Salary : $98,000
