Contracts Specialist

Job Description Summary

The Contract Specialist supports the Wholesale Fuel Program Manager and assists in contract preparation, coordination with legal matters, and management of program processes. Works to ensure uniformity throughout communication processes with dealer and full franchise networks, contract agreements, and compliance tracking. Collaborates as a liaison between dealer, retail, franchise, real estate, accounting, and administrative support functions. Supports the Wholesale Fuel Services Director in developing processes for contract execution, legal reporting, and notification response tracking. Strong knowledge of the wholesale business, franchise business, real estate, legal, and contracts. Ability to conduct research on county government websites.

Major Accountabilities:

• Drafts and issues contracts and franchisee disclosures. Tracks progress of contract execution with Wholesale and Franchise teams.
• Liaison with legal department on legal matters including defaults, contract compliance, and collection matter.
• Responsible for issuing and tracking default notices with legal, accounting, real estate and operations teams.
• Maintain contract templates and welcome packets in Database.
• File and track UCC financing statements and addendums.
• Collect data from potential operators for credit review files for Wholesale and Franchise teams. Liaison for follow up with Franchise Credit Department.
• Create presentations for executive review and approval.
• Track approvals from executive leadership and coordinate with finance department.
• Liaison with accounting, facilities, real estate and finance departments concerning contract signing, legal notices, credit reviews, site changes etc.
• Prepares and maintains all site files for existing dealers, franchisees, and potential candidates.
• Upon site openings, ensure that all required franchisee and dealer set-up documentation has been requested, retrieved, distributed, and filed.
• Tracks prospects and maintains franchisee activity utilizing internal database to accommodate reporting needs.
• Follow up on franchise contract progress with Franchise team.
• Coordinate and follow up on training with the business unit HR department and Regional Market Manager.

Knowledge, Skills, and Abilities (required):

• Proficient in Microsoft Suite, especially Word, Excel, and PowerPoint.
• Familiarity with wholesale and real estate contracts.
• Possess strong communication and customer service skills
• Possess problem solving and mathematical skills and have the ability to make rational decisions
• Be multi-task oriented
• Be detail oriented
• Possess the ability to work independently
• Ability to travel out of market according to business need
• Valid driver’s license

Education and Experience Requirements:

Bachelor’s degree in Paralegal Studies, Business Administration, Real Estate, English or any other related field and or the equivalent of 5 years’ experience working as a paralegal, or in a real estate or finance related field. 

Physical Demands:

The physical requirements described here are examples of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be considered that might assist those individuals with disabilities in order to perform the essential task and duties.

While performing the duties of this job, the employee is regularly required to sit, talk, and/or hear. The employee frequently is required to use his/her hands in order to handle or grasp items of varying weight. The employee is occasionally required to stand, walk, and reach with both hands and arms. The employee may also be required to:

• Occasionally lift and/or carry, up to 40 pounds from ground to waist level for up to 30 minutes of a workday. (I.e. to move, transport and distribute printed materials).
• Ability to push and pull with arms up to a force of 20 pounds. (i.e. constructing sales seminar booth and materials).
• Ability to drive 75%, unassisted for periods of up to 8 hours.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

It is Circle K’s policy to employ and administer employees without regard to race, color, religion, gender, sexual orientation, age, national origin, disability, citizenship status or status as a disabled veteran or veteran of Vietnam Era and in accordance with federal and state civil rights laws.

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Circle K is an Equal Opportunity Employer.
The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws.  Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.

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