Bi-Lingual English/Spanish Administrative Office Assistant

Position Overview:

The Bi-Lingual English/Spanish Administrative Office Assistant is a full time, non-exempt position This position provides support to the various departments within CK, assisting in many tasks related to Human Resources, Safety, Accounting and Project Management.

Essential Duties and Responsibilities:

• Assist human resources with system records, maintain compliance with personnel files, and ensure organization in the workplace.
• Organize and maintain company records: Keep office and employee documents organized, filed, and archived.
• Provide administrative support for the executive team: Handling correspondence, scheduling events, and preparing documents for various departments.
• Coordinate events and meetings: Schedule meetings, take minutes, and arrange conferences.
• Correspond with vendors and respond to inquiries.
• Communicate with other departments to obtain information as needed.
• Back-Up for monthly financial document preparations; Ability to understand AP and AR transactions.
• Prepare excel documents from templates adjusting on case-by-case basis and creating financial reports for analysis.
• Protects organization’s value by keeping information confidential.
• Carry out regular clerical functions which involve faxing, filing, copying, and emailing.
• Performs other related duties as required.

Qualifications for Bi-Lingual Administrative Office Assistant:

• Spanish and English fluency, writing and speaking
• Possess a working knowledge of office duties, preferably in a construction environment.
• Must possess strong time management skills and attention to detail.
• High degree of accuracy and attention to detail.
• Maintain strict confidentiality of company information at all times, inside and outside of workplace.
• Strong data entry skills; Good working knowledge of Microsoft Office applications, specifically Excel.
• Exceptional multitasking and organizational skills.
• Excellent interpersonal skills and problem solving ability.
• Skill in communicating effectively and in writing employees at all levels.
• Physically able to work seated in front of a computer for long hours at a time.

Education and Experience:

Any combination of education and experience that provides the knowledge and abilities listed qualifies.

• High school diploma required; Associate degree in business or accounting preferred
• 3 – 5 years of general office experience
• Experience with Quick Books a plus

Work Hours: The normal work hours for this position are Monday – Friday, 8:00am – 5:00pm at the CK Contractors and Development, LLC office.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.  Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.