What are the responsibilities and job description for the Warehouse and Parts Coordinator position at CK Control Temp, Inc.?
Warehouse and Parts Coordinator
As an HVAC Warehouse and Parts Coordinator, you will play a crucial role in ensuring the efficient and effective management of our HVAC parts inventory and HVAC Warehouse Coordination.
Responsibilities
Parts Inventory Management:
- Coordinate the procurement of HVAC parts, ensuring timely and accurate ordering from suppliers.
- Receive, inspect, and organize incoming parts shipments, verifying accuracy and quality.
- Maintain an organized parts storage area, ensuring proper labeling and easy accessibility.
- Regularly conduct inventory counts and reconcile physical counts with computerized inventory records.
- Identify and report any discrepancies, shortages, or overstock situations promptly.
Parts Distribution and Tracking:
- Coordinate the distribution of HVAC parts to technicians, ensuring the right parts are delivered in a timely manner.
- Maintain a tracking system to monitor the movement of parts within the organization.
- Collaborate with the Service Department to anticipate parts needs and ensure adequate stock levels are maintained.
- Provide assistance to technicians in locating and retrieving the required parts.
Documentation and Reporting:
- Maintain accurate records of all parts transactions, including receipts, issues, returns, and transfers.
- Generate regular reports on parts inventory levels, usage, and trends.
- Assist in analyzing data to identify areas for process improvement and cost savings.
- Collaborate with the procurement team to update and maintain supplier information, pricing, and product specifications.
Communication and Collaboration:
- Liaise with suppliers to resolve any issues related to orders, deliveries, or quality concerns.
- Collaborate with the Service Departments and other relevant stakeholders to optimize parts management processes.
- Communicate effectively with technicians and other team members to ensure smooth workflow and address any parts-related queries or concerns.
Compliance and Safety:
- Adhere to all safety protocols and guidelines while handling and storing HVAC parts.
- Stay updated on industry regulations, best practices, and technological advancements related to HVAC parts management.
- Ensure compliance with relevant legal and organizational requirements, such as warranty claims and return policies.
Qualifications
- High school diploma or equivalent; additional certification or coursework in supply chain management or inventory control is a plus.
- Proven experience in warehouse and parts management, inventory control, or a similar role, preferably in an HVAC or related industry.
- Strong knowledge of HVAC parts and their applications.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Detail-oriented mindset, with a focus on accuracy and precision in maintaining records and managing inventory.
- Proficient in using computerized inventory management systems and MS Office applications.
- Effective communication skills, both written and verbal, with the ability to collaborate and build relationships with internal and external stakeholders.
- Problem-solving skills and the ability to make sound decisions under pressure.
- Physical ability to lift and move heavy parts as required up to 50 lbs
- Forklift Certified or ability to obtain certification
- Clean Motor Vehicle Report
- Ability to pass Criminal Background and Drug Test
