Controller

CLACKAMAS COUNTY CHILDREN'S COMMISSION, INC.

CONTROLLER

GENERAL OBJECTIVE: To support the Finance Director and the agency’s mission by maintaining the general ledger in compliance with generally accepted accounting principles (GAAP), federal and state cost principles, establishing reasonable controls and risk management, and improving operational effectiveness.

REPORTS TO: Finance Director

SUPERVISES: No direct reports

CLASSIFICATION: Exempt; non-represented

DURATION: 52 weeks per year

PAY GRADE: LL

ESSENTIAL FUNCTIONS:

• Collaborate with the Finance Director to ensure OMB Cost Principles for Non-Profit Organizations are followed.
• Lead annual financial and retirement plan audits.
• Assemble and provide information to auditors supporting the annual 990 information return.
• Reconcile general ledger and sub-ledgers monthly and review P&L for proper expense classification.
• Perform and/or supervise balance sheet account reconciliations and analysis, along with preparing and/or approving any required adjusting journal entries.
• Provide information to auditors and funders and translate financial concepts for non-financial individuals.
• Collaborate with department directors in financial and operational matters.
• Manage accounting system data integrity, performing analysis and running fiscal reports as needed.
• Support budget preparation for the agency and for various grant applications.
• Support Finance Director in monthly reporting, special projects, and ad-hoc reporting as requested.
• Manage fixed assets and capital projects.
• Oversee and monitor all grants and contracts, ensuring conditions met, documented, and in compliance with requirements.
• Review payroll and employee benefits processing and maintain labor allocations.
• Record recurring journal entries for payroll, benefits, and other recurring items.
• Review accounts payable for accuracy, monitor allocations, and ensure reasonable discounts are taken.
• Track and report grant receivables.
• Provide training, guidance, and assistance to finance and non-finance staff.
• Flexible in handling tasks beyond formal job responsibilities.

ADDITIONAL EXPECTATIONS:

Program Participation and Team Member:

• Arrive to work on time; punctually attend and actively participate in all required activities, meetings, and trainings.
• Be a respectful, cooperative, and reliable team member and participant in program activities.
• Project a professional work image, both in dress and manner.
• Be familiar with, and adhere to, position-related policies and procedures as well as the program’s overarching objectives.
• Follow Agency policy/procedures for reporting and documenting suspected child abuse and/or neglect.

Confidentiality:

Respect and maintain confidentiality of information regarding enrolled children and families, personnel issues, and other program operations as appropriate.

Training:

In consultation with supervisor, develop professional work goals and training plan. Participate in training as requested.

JOB QUALIFICATIONS:

Education and Experience:

• Bachelor's degree in accounting, finance, or business, or equivalent combination of education and experience.
• Five or more years of progressively responsible experience in accounting, with a minimum of two years in non-profit accounting.
• Practice of compliance with OMB Circular Cost Principles for Non-Profit Organizations.
• Strong familiarity with payroll processing and state and federal reporting guidelines.
• Knowledge of employee benefits and retirement plans.
• Familiarity with the non-profit funding and grant reporting cycles.

Skills and Abilities:

• Intermediate to advanced skills in Microsoft Office Suite and fund accounting systems.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and strong organizational skills to consistently meet deadlines.
• Ability to positively interact with families of various cultural and socio-economic backgrounds.
• Ability to possess and maintain a valid driver’s license and insured vehicle available for use on the job (or have alternative transportation).
• Ability to possess and maintain compliance with State of Oregon Criminal Background Registry.
• Ability to possess and maintain current First Aid/CPR certification.

Working Conditions:

• Office environment
• Extensive computer use

CONFIDENTIALITY AGREEMENT:

I understand and agree that in the performance of my duties as an employee of Clackamas County Children's Commission, I must hold all information regarding children, families, volunteers, and staff in confidence. I will seek guidance from my supervisor or designated person should I have questions as to what information is considered confidential. I also understand that any violation of the confidentiality of this information may result in disciplinary action up to, and including, termination. (initial)

GIFTS AND GRATUITIES AGREEMENT:

I understand that as an employee of Clackamas County Children’s Commission, I am prohibited from accepting gifts, money, and/or gratuities from persons receiving benefits or services under agency programs or performing services under contract or otherwise in a position to benefit from an employee action. Violation of this policy will be subject to disciplinary action up to, and including, termination. (initial)

I have read the above Job Description, Confidentiality Agreement, and Gift and Gratuities Agreement, and agree to comply with their requirements.

Signature: Date:

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Under Oregon statute, after July 1, 1996, an offer of employment for this position is contingent upon the results of criminal offender information record check and, possibly, fingerprinting, conducted on applicants for employment in early childhood services agencies. Applicants who have been convicted of certain offenses or who refuse to consent to such background checks will not be hired for this position.

Continuation of all positions is contingent upon future funding.