Human Factors Project Coordinator

About Clarimed:

Our mission is simple…to SAVE LIVES lost to preventable medical errors. Every year there are over 210,000 preventable medical errors which lead to death. Our goal is to do everything in our power to reduce this number significantly. Following U.S. Food & Drug Administration requirements, we do this by conducting usability studies for testing of medical products.

At Clarimed, we co-create safe and usable medical products with our clients. In our studies, we recruit real-life people and observe them simulating the use of medical products to reveal ways to improve these products for our clients.

“The premiere, human centered development and regulatory practice for medical products, point of care devices, companion and combination products, and SaMD.”

ClariMed was formed with the vision that a unique market opportunity exists to build the leader in human centered regulatory and development services for medical products. We believe that a focus on placing human factors at the core of device development and regulatory pathways translates to a “quality by design” approach that drives outsized value for patients, customers, and shareholders. We also believe that a stronger calibration to risk/benefit is emerging and will continue to be a driver of market clearance and reimbursement, which in turn will lead to clients that place an emphasis on “smarter” development.

Clarimed is an industry leader in Human Factors Engineering for medical products headquartered in Chadds Ford, PA and with sites also in California, Massachusetts, and across the UK. We are looking for someone who wants to make a significant impact in the medical field to not only prevent deaths, but also to improve patient care worldwide.

Job Summary:

ClariMed is looking for a detail-oriented Human Factors Project Coordinator to support our human factors and research teams to ensure the successful execution of user-centered design projects. The ideal candidate will possess strong organizational skills, a passion for improving user experience, and the ability to work collaboratively with cross-functional teams. This role is vital in coordinating project activities, managing timelines, and facilitating communication among team members.

Key Responsibilities:

• Project Coordination:
  • Setup of new projects into program management tool (schedule, resources, budgets, etc.)
  • Assist in the planning, tracking and execution of human factors and research projects, ensuring adherence to timelines and budgets.
  • Track project milestones, service hours, activities vs. scope, deliverables, providing regular updates to the Program Leads and management team.
  • Schedule and organize project meetings, prepare agendas and document meeting minutes.
• Research Support:
  • Collaborate with the human factors team to conduct user research and usability testing, including supporting participant recruitment. Support study facilitation as necessary.
  • Support documentation preparation and approvals as appropriate.
• Communication and Collaboration:
  • Facilitate communication between team members, stakeholders, and external partners to ensure alignment on project goals.
  • Support project-related materials for presentations, workshops, client dashboards, and stakeholder meetings.
• Administrative Duties:
  • Maintain project documentation, including budgets, timelines, and resource allocation.
  • Assist in tracking expenses and ensuring compliance with organizational policies.

Qualifications:

• Education:
  • Bachelor’s degree in Human Factors, Psychology, Industrial Design, Project Management, or a related field.
• Experience:
  • Minimum of [2 ] years of experience in project coordination, research support, or a related field, preferably in human factors or user research.
  • Familiarity with usability testing and user-centered design principles is a plus.
• Skills:
  • Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
  • Excellent written and verbal communication skills.
  • Proficiency in project management software and tools (e.g., Microsoft Project, Asana, Smartsheet, etc.), Excel, and PowerPoint
• Location: 
  • Availability to sit onsite in Chadds Ford, PA
• Attributes:
  • Detail-oriented and proactive, with a strong commitment to quality and user experience.
  • Ability to work collaboratively in a team environment and build relationships across functions.