Accounts Payable Associate

In September 2024, we were certified as a "great place to work" from GreatPlaceToWork.com for the 3rd year running!

Does this sound like you?

Seeking a high performing, experienced, Accounts Payable (AP) Associate to support a thriving event company with offices throughout North America. This role is responsible for Clarion Events Inc and the North America subsidiaries daily invoice processing utilizing Workday and Ascend. Under general supervision, the AP Associate takes ownership of the invoice, expense and approval workflow process and is accountable for driving process improvements. The AP Associate provides support to both internal and external customers for all AP inquiries in a manner that is professional and timely.The ideal candidate will enjoy working closely with people, research, solving problems, and successfully meeting deadlines. This role requires strong written and verbal communication skills with ability to exercise good judgment and work in a global environment.

Duties and Responsibilities:

• Ensure supplier invoices and employee expense reports are paid in a timely and accurate manner while adhering to department policies and procedures
• Identify problematic invoices, research, and act to both resolve and eliminate future occurrences of the issues
• Maintain the AP inbox by responding timely and completely to AP requests
• Complete master supplier account setup and ongoing maintenance, including collection of W-9 forms
• Settle master company credit card charges, ensuring appropriate support is attached
• Reconcile supplier statements to Workday open balances, work with supplier on identified discrepancies to maintain good standing
• Assist with monthly and yearly closing procedures, including annual audit AP support
• Participate in annual 1099 filing preparations
• Establish and maintain sound working relationships with suppliers and employees
• Sort, distribute, and scan mail once a week
• Support training of new employees on creating expense reports, purchase orders, receipting, and invoice submission

What you bring to the table:

• 3 Years Accounts Payable experience required, associate degree in accounting or some college preferred
• Deadline oriented with ability to multi-task and adjust priorities
• Strong organizational skills
• Team player with exceptional customer service and interpersonal skills
• Analytical skills with ability to research and solve problems efficiently
• Proficient use of Microsoft Office platforms (Outlook, Word, Excel)

What’s in it for me?

• Competitive base salary dependent upon experience
• Hybrid position (2 days in Tulsa Office inc Wednesdays).
• Generous 15 days PTO & 21 Company-paid Holidays: this includes the entire week of July 4th AND the entire last week of the year off.
• A full benefits package, including medical, dental, vision, voluntary life insurance, HSA (plus employer contrition), and FSA.
• Basic life, long-term disability & short-term disability are covered at 100%.
• 401(k) Plan with employer match.
• Opportunity to travel across the country to attend our shows and meet people from a multitude of different industries.

Who is Clarion?

Clarion Events North America, which is the US division of Clarion Events UK, and backed by The Blackstone Group has become one of the fastest-growing event companies in the United States, with aggressive growth through both acquisition and launch. We excel in managing and producing trade and consumer events across the United States in 12 diverse sectors such as pop culture (anime), energy, technology, and fire and rescue.

What’s it like working here?

We strive to provide a culture of transparency, support, and collaboration through clear communication of ideas, processes, and goals. From the top down, we promote:

• Work life balance – we are flexible with you to allow you to be at your best on the job
• Leading by example and taking full responsibility for ideas, actions and problem solving
• Ensuring our employees have all the necessary tools to effectively perform their job
• Constantly identifying training needs to grow and develop our employees
• Failing forward faster – try new things, fail & learn, repeat!

Equal Employment

Clarion Events provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, age, sex, sexual orientation, veteran status, disability, or genetics. In addition to federal law requirements, Clarion Events complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has offices. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.