Executive Assistant I - Hybrid Role

Job Summary

Executive Assistant I to provide administrative support to multiple leaders within the organization. This entry-level executive assistant role is ideal for someone looking to build a career in executive support, with opportunities to grow into Executive Assistant II and Senior Executive Assistant roles. The ideal candidate is highly organized, eager to learn, and able to handle multiple priorities with professionalism. The Executive Assistant I provides administrative support to leadership, managing complex calendars, coordinating meetings and handling confidential communications. This role requires exceptional organizational skills, discretion, and the ability to anticipate team needs while ensuring seamless daily operations.

Duties

Administrative & Operational Support

• Manage and coordinate calendars for multiple executives, scheduling meetings and appointments.
• Arrange travel logistics, including flights, accommodations, and ground transportation.
• Assist with meeting preparation, including creating agendas and gathering materials.
• Handle basic correspondence, emails, and phone calls in a professional manner.
• Order & maintain inventory of office supplies
  
  

Meeting & Event Management

• Organize leadership meetings, including agenda creation, minute-taking, and follow-up on action items.
• Serve as a point of contact for coordination of company events, providing support for in office and off site events.
  
  

Communication & Collaboration

• Act as a point of contact between leadership, employees, clients, and external partners.
• Screen and direct phone calls, emails, and inquiries professionally.
• Support cross-functional projects by tracking action items and deadlines.
• Maintain confidentiality when handling sensitive information.
  
  

Compensation

The salary range for this position is $70,000 annually. Specific offers take into account a candidate’s education, experience and skills, as well as the candidate’s work location and internal equity. This position is also eligible for health insurance, 401k and bonus opportunity.

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JOB REQUIREMENTS (Education, Experience, And Training)

• Experience: 1--3 years of administrative or executive support experience preferred.
• Education: Associate's or Bachelor's degree preferred.
  
  

Skills

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to prioritize and handle time-sensitive tasks efficiently.
• High level of professionalism and discretion.
• Experience with scheduling, travel coordination, and expense reporting.
  
  

Benefits

We realize that our employees are instrumental to our success, and we reward them accordingly with very competitive compensation and benefits packages, an incentive bonus program, as well as recognition and awards programs. Our work environment is friendly and supportive, and we offer flexible schedules whenever possible, as well as a wide range of live and web-based professional development and educational programs to prepare you for advancement opportunities.

Your Benefits Will Include

• Medical, dental and vision coverage with low deductible & copay
• Life insurance
• Short and long-term disability
• Paid Parental Leave
• 401(k) match
• Employee Stock Purchase Plan
• Generous Paid Time Off - accrued based on years of service
• WA Candidates: the accrual rate is 4.61 hours every other week for the first two years of tenure before increasing with additional years of service
• 10 paid company holidays
• Tuition reimbursement
• Flexible Spending Account
• Employee Assistance Program
• Summer Hours
• Sick time benefits - for eligible employees, one hour of sick time for every 30 hours worked, up to a maximum accrual of 40 hours per calendar year, unless the laws of the state in which the employee is located provide for more generous sick time benefits
  

EEO STATEMENT

Claritev is an Equal Opportunity Employer and complies with all applicable laws and regulations. Qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected veteran status. If you would like more information on your EEO rights under the law, please click here.

APPLICATION DEADLINE

We will generally accept applications for at least 15 calendar days from the posting date or as long as the job remains posted.