What are the responsibilities and job description for the Administrative Specialist position at Clarity Recruiting?
A nonprofit client of ours is looking for a temp (potential to go perm) Administrative Specialist.
Th hourly rate for this role will be $36-41/hr.
About the Role:
This role will provide vital administrative support to the Chief of Staff (COS) to the President. The position offers a mix of event coordination, project management, and general office assistance in a fast-paced environment. The ideal candidate will be proactive, adaptable, and able to manage multiple tasks while maintaining a high level of organization and professionalism.
Key Responsibilities:
Support to the Chief of Staff
- Coordinate and host workshops, leadership meetings, and conferences.
- Organize meeting materials, create agendas, manage internal calendars, and arrange catering.
- Provide day-of-event support, which may involve working outside normal business hours.
- Process invoices, expense reports, and honorariums in Concur and collaborate with Accounts Payable.
- Prepare travel arrangements for the Office of the President’s research staff, visitors, and interns.
- Attend meetings and take minutes, ensuring follow-up on outcomes and action items.
- Manage projects and correspondence, ensuring timely follow-up.
- Update related webpages with scientific highlights and content.
- Onboard new team members, assist with office tours, and ensure provision of necessary equipment and resources.
- Support summer school programs, including event coordination, student onboarding, and daily student support.
Additional Executive and Ad-hoc Support
- Provide administrative support for the General Counsel, such as calendaring and occasional correspondence.
- Act as a point of contact, screening calls and handling inquiries.
- Build strong internal and external working relationships.
- Assist with founder-related tasks or special projects.
- Greet and host visitors of the Office of the President.
- Support the President directly in the absence of the executive assistant, managing calendars and correspondence.
Qualifications:
- Proven experience in administrative support, ideally within an executive or senior leadership setting.
- Exceptional organizational and multitasking skills.
- Strong communication skills, both written and verbal.
- Proficiency with Concur and general office software.
- Ability to work autonomously and collaborate effectively in a team-oriented environment.
Salary : $36 - $41
