What are the responsibilities and job description for the Executive Administrative Assistant position at Clarity Recruiting?
Our client a VC firm is on the lookout for a highly organized and detail-oriented Executive Administrative Assistant to join our team on a contract basis. This is an exciting opportunity to support a group of exceptional investment professionals while gaining exposure to a fast-paced, high-performing environment that values curiosity, collaboration, and excellence.
Location: in-office role that alternates weekly between our Menlo Park and San Francisco during the week, Mondays Menlo Park, Thursdays San Francisco (other days pending projects)
Contract Type: Ongoing Temp (Initial 6-month engagement)
Hourly Rate: $50–$55/hour (based on experience)
As a key support partner to four leaders, you’ll handle a variety of administrative responsibilities including scheduling, travel coordination, expenses, and occasional event support. You’re the right fit if you’re a master of time management, calm under pressure, and can shift priorities with grace and good humor.
This is more than just an admin role—it's about being a trusted partner, keeping the team running smoothly, and making sure nothing falls through the cracks.
Responsibilities
- Own and manage complex calendars and meeting coordination
- Book and organize domestic travel, including flights, accommodations, and transport
- Track and process expense reports
- Assist in planning team events and offsites
- Maintain accurate CRM records (Salesforce) and conduct data audits
- Handle sensitive information with the highest level of discretion
- Coordinate weekly team lunches
Qualifications
- Bachelor's degree or equivalent experience
- Strong written and verbal, communication
- 3 years of experience supporting executives or senior-level teams
- Clear, confident communicator with excellent organizational skills
- Cool under pressure, always thinking a few steps ahead
- Highly tech-savvy: Gmail, Google Calendar, Salesforce, MS Office Suite, Zoom
- A team-first mentality: flexible, proactive, and collaborative
- Comfortable being in-office
Salary : $50 - $55
