LEGAL SECRETARY I/II

The Eighth Judicial District Court is seeking qualified candidates to apply for the Legal Secretary I/II position. The Legal Secretary provides varied, responsible, and confidential secretarial and office administrative assistance to one or more Court Hearing Masters and may provide direction to office support staff on a project basis.

THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

This position is confidential and excluded from membership in the union.

This position is a non-union position and excluded from membership in the union.

The Legal Secretary I is a training underfill position, upon successful completion of the training program the successful candidate will be non-competitively promoted to Legal Secretary II.

LEGAL SECRETARY I $20.67 - $32.01 Hourly
LEGAL SECRETARY II $22.34 - $34.59 Hourly

MINIMUM REQUIREMENTS

Education and Experience:

Legal Secretary I - Equivalent to graduation from high school, AND three (3) years of full-time general office experience, two (2) of which include legal office support experience. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis.

NOTE: Certain positions may require net typing speed of 50 wpm.

Legal Secretary II - In addition to the above: minimum of one (1) year of full-time experience in providing legal secretarial and administrative office support.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Pre-Employment Drug Testing: Employment is contingent on the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

Provides a variety of general secretarial and office administrative assistance to attorneys and support staff. Independently drafts, types and formats general and legal pleadings, subpoenas, briefs, contracts, ordinances and/or other legal documents and correspondence, memoranda and reports from attorney notes, brief instructions and/or printed materials into a computer word processing program. Follows attorney instructions and office policy and procedures to process a variety of legal processes and/or documents and obtains appropriate review and signatures. Reviews finished materials for appropriate use of the English language including: completeness, accuracy, formatting, spelling and grammar. Sets priorities and meets critical deadlines by scheduling court dates, meetings and/or appointments for attorneys and filing of legal briefs documents and other necessary paperwork with the court. Receives and screens visitors, emails and/or telephone calls and assists said contacts using good judgment, discretion, and proper interpretation of policies and procedures, providing information regarding the particular area of assignment and/or by referring the caller to the proper attorney or subject matter expert. Uses computer databases, online legal resources and/or written law materials to research and retrieve data, and prepare reports. Keeps desk and office area organized and maintains chronological tickler system for files and time sensitive document deadlines. Relieves attorneys of certain administrative matters by contacting case witnesses for pretrial conferences, following up on projects, transmitting information, keeping informed of daily schedules and arranging for meetings. Contributes to the efficiency and effectiveness of the team, office and Clark County as a whole by participating as an active member of the work team, offering ideas and/or suggestions on how to improve processes and by providing excellent internal customer service, external customer service to fellow coworkers and Clark County constituents.

PHYSICAL DEMANDS

Mobility to work in a typical office setting and use standard office equipment, strength to lift files weighing up to 25 pounds, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.