Administrative Assistant

Clark County Park District
20482 N. Park Entrance Road, Marshall, IL 62441

• Administrative Assistant

Summary:

The Administrative Assistant is an important part of the service team in the daily operations of the Clark County Park District. This position interfaces with vendors, customers, employees, Office Manager and the Executive Director. The Administrative Assistant is often the first point of contact to Customers visiting the office. This is a full-time position.

Qualifications:

• High School diploma or equivalent, and two years’ experience in related field.
• Has knowledge and experience with Customer Service.
• Working knowledge of Microsoft Office Programs: Word, Excel, Publisher, PowerPoint, and Outlook.
• Ability to work independently with little or no supervision.
• Works as part of a team with fellow employees.
• This position is a confidential respecting the privacy and confidentiality of persons, documents and information.
• Able to function affectively under stress/pressure.
• Communicates effectively with both customers and coworkers and supervisors.
• Is familiar with sound office practices..

Supervision:

The Administrative Assistant is directly responsible to the Office Manager and Executive Director.

Essential Functions:

• Assist the Office Manager and Executive Director in daily operations, personnel, and other aspects of the District’s operation.
• Assists in preparing daily deposits
• Answer phones in response to routine inquiries and refers calls to appropriate staff members.
• Assist walk-in customers
• Process and record Tournament waivers to be sent to tournament directors
• Distribute and process Daily Mail
• Inventory and maintain office supplies for the administrative office and gatehouse
• Prepare notes and meeting minutes from recordings.
• Assemble and maintain accurate mailing and contact lists of various users for marketing, promotion, and informational purposes.
• Update, manage, and maintain a well-organized office filing system.
• Provide suggestions for improving efficiency and quality of work.
• Assist with activities, special events, and other duties as needed or assigned.
• Observe and obey all Safety Rules and Regulations, and strive to be an essential part of the Safety Team.
• All other duties as assigned by the Office Manager and/or Executive Director.

Psychological, Physiological Environment, Cognitive Considerations:

• Physical requirements include standing, walking, sitting, talking, hearing, and seeing to perform the following necessary abilities: operate assigned office equipment including but not limited to: typewriter, computer components, printers, copiers, fax machine, visual aids, and telephone/voicemail system.
• Ability to drive a motorized vehicle, car or truck.
• Must be able to work in an indoor and outdoor environmental conditions.
• Must be able to organize and coordinate several work projects simultaneously or in succession.
• Must possess problem-solving ability and good judgment.

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Expected hours: 32 per week

Benefits:

• Employee discount
• Health savings account
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $19 - $20