Bookkeeper

Family Office Real Estate Investment client seeking talented Bookkeeper/Office Administrator with experience in QuickBooks.

Administrative Tasks:

• Order office supplies.
• Maintain accurate files for various entities.
• Scan, organize, and file invoices for annual CAM)reconciliations.
• Responsible for processing check deposits.
• Prepare and distribute monthly preferred equity statements.
• Generate and send rent statements to commercial tenants monthly.
• Maintain and Organize reminders to ensure timely and efficient task management.

Tax and Reporting:

• Collaborate with third-party CPA firm to assist in the preparation of K-1, 1099, and other tax-related documents.
• Maintain and update a comprehensive list of W-9 forms for active vendors.
• Prepare lender-required quarterly financial reports.
• Ensure accurate recording of sales tax paid and collected and handle timely quarterly sales tax filings.
• File annual reports for multiple entities.

Bookkeeping:

• Perform full cycle accounts payable and accounts receivable processes.
• Record general journal entries to reflect non-cash transactions.
• Maintain an accurate record of all financial activities.
• Perform monthly bank reconciliations, ensuring books reflect actual cash available.
• Perform monthly P&L scrubs.
• Organize and file accounts payable (AP), accounts receivable (AR), and miscellaneous financial paperwork.
• Prepare and distribute monthly investor reports.

Requirements:

• Attention to detail and accuracy.
• Strong organizational and time-management skills.
• Strong communication skills.
• Experience with QuickBooks, Outlook, and Excel.
• Intermediate understanding of Job cost accounting.
• Experience with AP & AR processes.