What are the responsibilities and job description for the Legal Administrative Assistant position at Clark Hill?
Clark Hill PLC is seeking an experienced full-time Legal Administrative Assistant for the Litigation Business Unit in its Chicago office. A minimum of 3 years of litigation experience is required. This position reports to the Office Manager, as well as assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of assigned attorneys; preparation of letters, memos, pleadings and other documentation as required; entering conflict information into the system for the purpose of running conflict checks for new clients as well as preparation of supporting documentation; file pleadings, electronically or otherwise, with the appropriate court systems; docketing of dates into a central docketing system; making travel arrangements; preparing expense reimbursement documentation; providing documentation, as required, to clients. This position provides assistance to attorneys predominantly in the litigation area, but with the ability and willingness to help attorneys, paralegals, and others in other areas as well.
Essential Job Functions
- Strong skill using MS Word, Outlook, Excel, Adobe, legal billing and document management programs (iManage).
- Well versed in both federal and state court procedure and filing requirements, including e-filing in federal court
- Format and proofread pleadings, letters, memos, and other documents.
- Open and close new matters, including conflicts submission.
- Schedule meetings, arrange for conference rooms and related logistics for meetings.
- Maintain attorney calendars; plan and schedule conferences, teleconferences, depositions, and travel arrangements.
- Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, or Business Unit Leader
Minimum Requirements:
- Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, and decision-making skills
- Must be a team player and willing to do any project big or small
- Excellent written and oral communication skills
- The ability to manage electronic and hard copy documents through litigation technology
- Thorough understanding of court rules and filing requirements
- Knowledge of Pacer and ECF filing procedures
- Strong interpersonal, communication and organizational skills.
The salary range at the time of posting is $31.00 - $42.00 hourly, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.
Salary : $31 - $42
