Accounts Payable Specialist

Flower Mound, TX, USA Req #492

Thursday, March 27, 2025

The Accounts Payable Specialist position is located in our Flower Mound, TX office. This is an onsite position and does not offer remote work.

This position assists the company in overall areas of all accounts payable functions including all invoices, records, vendors, debits and credit payments.

Essential Functions

Responsible for all data entry for all invoices invoices in either or all systems including BaaN, PRMS and ERP systems as assigned.

Perform all work with a high degree of accuracy and to keep pace with the flow of work.

Process all invoices, credits and debits on a daily basis.

Process invoices, credits and debits in PRMS and Baan.

File and scan entered invoices in appropriate file.

Prepare debit and credit memos as required accurately.

Resolve problems and discrepancies with invoices as they occur.

Correspond with Purchasing and Warehouse personnel, to resolve discrepancies.

Open, date stamp and distribute daily mail.

Analyze vendor records and terms for daily Accounts Payable check run processing.

Process Accounts Payable check run.

Match check copies to paid invoices (3 way).

File and or scan paid and matched invoices in appropriate systems and files.

Enter and retrieve data from computer system. Create & maintain various reports.

Verify information on various invoices or reports such as purchase order number, prices, receipt, etc.

Reconcile vendor statements.

Correspond with vendors via phone, email, teams, and fax.

Communicate with internal and external customers. Groups external to the company may include:

• Company bank – regarding company accounts, outstanding checks and stop payments.
• Vendors – regarding open items and invoices or credits.
• Dealers- regarding credits and invoices.
• Cross train to provide assistance and support in other areas in the absence of employees due to vacations and emergencies.
• Continue to improve the overall accounts payables process.
• Provides support and assistance for accounts receivables function is needed.
• Perform a variety of accounting tasks according to established accounting principles and procedures.
• Responsible for sensitive company, customer, and vendor data and must use discretion when handling.
• Assist external auditor requests, as needed.
• Compile and prepare with ad hoc analysis, reporting, and special projects, as needed.
  
  

Basic Qualifications

• Associates degree or equivalent experience in Accounting, Finance or Business
• Must have prior Accounts Payable experience
• Excellent mathematical skills and efficient use of computers including accounting software.
• Great time management skills with 10 key pad accuracy and timeliness
• Communicate well, both orally and written.
• Work independently and analyze procedures and problems
• Must be authorized to work in the US indefinitely
  
  

Disclaimer

This position description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job; it is intended to be an accurate reflection of those principal job elements essential to the job.

Incumbents may be required to perform other duties as assigned or as required by the needs of the business. CLARK Material Handling Company retains the discretion to add to or change the duties of the position at any time.

Other details

• Job Family Clerical Admin Support
• Pay Type Hourly
• Travel Required No
• Required Education High School
  
  

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• Flower Mound, TX, USA