What are the responsibilities and job description for the Special Projects Coordinator position at clark?
The Special Projects Coordinator supports the successful execution of strategic initiatives and daily administrative tasks on efforts related to client experience, company communications, and employee engagement. This role provides the opportunity for exposure to senior leadership and company operations (Client Service, Communications, Marketing, Workplace Solutions, Employee Engagement) that can lead to a variety of future opportunities in the company.
The ideal candidate is highly organized, detail-oriented, proactive, has a “can-do” attitude, and thrives on variety in a fast-paced environment. This is a full-time, in-person position based in our McLean Office. Metro-accessible, however access to a car for transportation is a plus. Free parking is available.
Key Responsibilities:
- Assist in planning, managing, and executing special projects for the company’s executives, ensuring timelines and deliverables are met.
- Coordinate resources, schedules, and logistics for project-related meetings or events.
- Manage executive calendars, schedule meetings, and coordinate travel arrangements as needed.
- Assist with creating presentations, documents, and communication materials.
- Serve as the point of contact for internal and external inquiries, ensuring clear and timely communication.
- Facilitate effective communication and collaboration between executives and other stakeholders.
- Support both internal and external events with a focus on providing a high-quality experience.
Qualifications:
- Bachelor’s degree or equivalent work experience in business administration, project management, or a related field
- Minimum 3 years of relevant experience required
- Proven experience in administrative support, organizational logistics, and/or hospitality roles
- Excellent organizational and multitasking skills
- Strong written and verbal communication abilities
- High level of discretion and ability to handle confidential information
- Positive attitude and adaptability to shifting priorities, with a high degree of initiative
- Familiarity with budgeting or financial tracking processes
- The ability to handle difficult situations with courtesy and tact
- Problem solving abilities
- The ability to work independently and use good judgment
- Expert proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) required
- Experience with Adobe Creative Suite is a plus
