School Nutrition Secretary IV

Overall Purpose

The job of School Nutrition Secretary IV is to provide administrative and secretarial support to administrators of the School Nutrition Program (SNP).  Essential responsibilities include processing employees’ time and submitting to payroll; filing, sorting, and distributing incoming and outgoing interoffice mail, coordinating and monitoring school nutrition team members attendance at required meetings and tracking professional training hours; processing new hires and resignations for school nutrition personnel; maintaining labor assignments by district and by site; consolidating weekly vendor orders for school sites, monitoring breakfast meal service production records; conduct monthly direct certification matches and maintain accurate records; responding to site level needs; and other duties and responsibilities as assigned to assist in the overall administration, operations, and management of the District’s SNP.

Direct Supervisor

Building Principal

Essential Functions

• Compiles data from a wide variety of sources (accident reports, student information, time sheets, calendars, expenditures/budget, Internet research, etc.) for the purpose of preparing reports, making recommendations, and/or preparing information for assigned administrator.
• Coordinates a wide variety of projects, functions, and/or program components (meetings, in-service events, travel and accommodations, fundraisers, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a wide variety of documents, files, and records (district calendars, tardy logs, substitutes, budget data, employee records, financial records, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors a wide variety of activities on behalf of the assigned Administrator (meeting set-up, hearing preparation, athletic eligibility, etc.) for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
• Oversees the work activities within the office for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines.
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Prepares a wide variety of reports, documents, and correspondence of a confidential and non-confidential nature (letters, memorandums, meeting minutes, charts, periodic and ad-hoc reports, operational procedures, manuals, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a wide variety of documents and materials (time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Researches a variety of topics (current practices, policies, education codes, etc.) for the purpose of providing information and recommendations while addressing a variety of administrative requirements.
• Responds to a wide variety of inquiries from internal and external parties (staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties, and/or providing direction.
• Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.

Marginal Functions

• Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Competencies 

• Skills-based Competencies 

Required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and planning and managing projects.

• Knowledge-based Competencies

Required to perform basic math, including calculations using fractions, percentages, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; basic bookkeeping principles; business telephone etiquette; and common office machines.

• Ability-based Competencies

Required to schedule a number of activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; and working with frequent interruptions.

Requirements

High school diploma or GED equivalent 

Experience in public relations, social media, and communications preferred

Physical Requirements

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, frequent stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. 

Generally the job requires 80% sitting, 10% walking, and 10% standing.  

 Continuing Education/Training

N/A

Clearances

Criminal Justice Fingerprint

Background Clearance

Fair Labor Standards Act

Non-Exempt

Salary : $43,014 - $60,781