School Secretary I - Front Desk/Receptionist

**This position will start immediately**

Overall Purpose

The job of School Secretary I is done for the purpose/s of providing secretarial support to school guidance programs; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

Direct Supervisor

Lead Counselor or Building Principal

Essential Functions

• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Works with guidance department staff for the purpose of ensuring accuracy of student records, especially as these pertain to credits, graduation requirements, and course requirements.
• Works cooperatively with faculty and guidance staff in advisement and graduation activities.
• Assists with enrollments and withdrawals, student scheduling, and course adds/drops, and maintains accurate records of the same.
• Maintains a variety of documents, files, and records (student files, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.
• Prepares a variety of correspondence, reports, and other materials (letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Responds to inquiries from a variety of internal and external parties (district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties, and/or providing direction.
• Schedules activities (appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.

Marginal Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Competencies

• Skills-based Competencies

Required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; administering first aid; administering first aid and/or prescribed medications; applying job-related codes, regulations and laws; classifying data and/or information.

• Knowledge-based Competencies

Required to perform basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; bookkeeping practices; concepts of grammar, spelling, and punctuation; health standards; keyboarding; knowledge of community resources; and office equipment and technology.

• Ability-based Competencies

Required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; working as part of a team; working with frequent interruptions; attending to accuracy and detail; adapting to changing work priorities; analyzing issues and determining appropriate course of action; meeting deadlines and schedules; and multitasking.

Requirements

High school diploma or GED equivalent

Experience in administrative and secretarial work preferred

220-Day Staff

Physical Requirements

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, frequent stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity.

Generally the job requires 70% sitting, 15% walking, and 15% standing.

Continuing Education/Training

N/A

Clearances

Criminal Justice Fingerprint

Background Clearance

Fair Labor Standards Act

Non-Exempt