Administrative Assistant

Clason Point Partners Inc (CPP) has an opening for the position of Administrative Assistant to provide direct support to a Government/customer on a federal contract in the greater Washington, D.C. area.

The Administrative Assistant's duties under this TO include but are not limited to:

• Serve as senior administrative support for the office, provide excellent customer service, and professional courtesies to all customers and stakeholders.
• As required, provide executive assistance for the office Executive(s).
• Display strong critical thinking skills and demonstrate clear judgement and independent decision-making capabilities in the performance of assigned administrative tasks.
• Perform assigned administrative tasks, to include, but not limited to schedule meetings and follow-up requests, prepare executive packages, minutes of meetings, and distribute these materials, prepares timecard, travel documents, meeting/presentation materials, purchase requests etc.
• Maintain designated office calendars and schedules, appointments, on-site/off-site meetings, based upon own initiative through personal knowledge of workload and current issues of importance.
• Work independently to complete tasks and/or work products with limited guidance.
• Work effectively when priorities change and quick adjustments in work assignments and responsibilities are temporarily necessary.
• Coordinate with a range of stakeholders to include Executives, office personnel, subject matter experts, and other administrative assistants to respond to controlled correspondences in a timely manner.
• Work on and prioritize multiple assignments throughout the workday.
• Proactively identify assignments within the scope of this task order.
• Produce requested work products that require minimal revision.
• Prepare/type correspondence, reports, records and technical papers. This may include tables, charts, graphs, and presentations as well as various government forms such as requisition forms.
• Prior to material being presented for executive signature, provide expert proofreading for outgoing correspondence to ensure proper format and conformance with procedural instructions, screen for grammar, spelling errors, punctuation and content. Review package content to ensure that all necessary incoming and background material is attached to the file.
• Reply to general inquiries that do not require technical knowledge of senior level staff, or programs under the control of the requesting office; These replies may consist of letters of acknowledgement, acceptance of invitations and cancellations. On behalf of the office, follows up on routine correspondence of a non- technical nature.
• Search for, assemble, and summarize information from management systems, files and other documents as requested by the executive or office staff to reply to correspondence, prepare reports, briefing papers, etc.
• Make travel arrangements for personnel as requested. This may include hotel and rental car reservations, plane and train tickets, travel advances, travel authorization requests, travel vouchers, and itineraries.
• Manage assigned office files, which may involve establishing new files and disposing of outdated or otherwise unneeded records.
• Identify and recommend improvements to processes or more efficient ways to accomplish tasks.
• Support the development of guidance, hierarchical structure, and record keeping for merged shared drive from two separate offices.
• Assist the tracking of project status using information from appropriate databases.
• Support the tracking of physical inventory supplied to the Office of Safety and Operations R&D.

Educational Background and Experience:

• Associates or BS/BA preferred, but not required with comparable work experience.
• Minimum one (1) year experience providing Administrative Support at the Executive Level.
• Demonstrated ability to write and edit complex information in a clear and concise manner.
• Demonstrated ability to provide quality customer support.

Skills & Knowledge:

• Excellent communication skills: preparation of briefings, editing correspondence, briefing slides, and memorandums.
• Ability to multi-task in support of Executive(s).
• Ability to establish relationships and contacts and interact diplomatically with high-level internal and external personnel.

• Proficient with Microsoft Office Suite: Outlook, Word, Excel, Teams, PowerPoint, and SharePoint, Zoom, E2 Travel Solution, CASTLE-Time and Attendance, EDMS-Correspondence Management, PRISM
• Demonstrated ability to write and edit complex information in a clear and concise manner.
• Strong oral and written communication skills.

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Clason Point Partners Inc. "CPP" is a Diversified Services Government Contractor, focused on the delivery of standards based, best of breed solutions and services for our customers. CPP provides a wide range of services including Program Management, Information Technology "IT" Support, IT Management, Health Informatics, Financial, Logistics, and Administrative Support Services.

CPP is committed to providing excellent service, quality products, and on-time delivery for all our customers. We achieve this by combining experienced personnel with structured project management methodologies, which emphasize metrics-based quality assurance to ensure continuous delivery of quality service.

CPP is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Job Type: Full-time

Pay: $38.79 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Administrative: 5 years (Required)
• Executive Support: 1 year (Required)

Work Location: In person

Salary : $39