What are the responsibilities and job description for the Secretary III position at Clason Point Partners Inc.?
Clason Point Partners Inc (CPP) seeks several Secretary IIIs to support a government/customer on a federal contract in Ventura County, California. The position is subject to contract award.
Essential Duties and Responsibilities
- Answering the main phone line and screen incoming calls appropriately; routes incoming requests to the appropriate individuals
- Schedule meetings with Outlook
- Manage conference room reservations
- Set up video teleconferencing equipment
- Assist in creating and updating Standard Operating Procedures (SOPs)
- Inventory and order office supplies as needed
- Assists with temporary parking permits
- Assists with visitor access
- Provide general administrative support
- Edit/proofread documents for grammar and formatting
- Put together read-ahead materials for high-level meetings
- Ensures that all manner of correspondence, projects, and packages are managed properly and completed in a timely manner while monitoring continuity and quality of actions
- Completing special projects as well as routine SharePoint requests (including, but not limited to, updating newsletters, ensuring URLs are linked to appropriate SharePoint sites, updating home page banners, creating SharePoint sites, and adding/deleting content in SharePoint)
- Placing credits in Learning Management System (LMS)
- Ensures that all manner of correspondence, projects, and packages are managed properly and completed in a timely manner while monitoring continuity and quality of actions
- Handle document receipt, transmittal, storage, and disposition of correspondence
- Review Government generated documentation for proper grammar, syntax, formatting and confirm the accuracy and currency of information contained within the documentation
- Critical thinking required in order to deliver executive level products in a time constrained environment
- Correspondence issuance and tracking, high-level tasker response tracking
- Have intimate working knowledge of correspondence tracking systems (preferably have knowledge with the OSD Correspondence and Tracking System)
- Assist with coordination of Component, Agency, and DoD-wide correspondence, as required
Skills & Knowledge
- Excellent communication skills: preparation of briefings, editing correspondence, briefing slides, and memorandums.
- Ability to multi-task in support of Executive(s).
- Ability to establish relationships and contacts and interact diplomatically with high-level internal and external personnel.
- Proficient with Microsoft Office Suite: Outlook, Word, Excel, Project, PowerPoint, and SharePoint
- Demonstrated ability to write and edit complex information clearly and concisely.
- Strong oral and written communication skills.
- Desired Education: Associate degree in any field.
- Desired Experience: Three (3) years providing principal secretarial support in an office environment at an enterprise level organization.
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Clason Point Partners Inc. "CPP" is a Diversified Services Government Contractor focused on delivering standards-based, best-of-breed solutions and services for our customers. CPP provides a wide range of services, including Program Management, Information Technology (IT) Support, IT Management, Health Informatics, Financial, Logistics, and Administrative Support Services.
CPP is committed to providing excellent service, quality products, and on-time delivery for all our customers. We achieve this by combining experienced personnel with structured project management methodologies, emphasizing metrics-based quality assurance to ensure continuous quality service delivery.
CPP is an equal-opportunity employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.
Job Type: Full-time
Pay: $25.81 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $26
