Senior Administrative Assistant

Clason Point Partners Inc (CPP) has an opening for a Senior Administrative Assistant to provide support on a federal contract in Washington, D.C. The Senior Administrative Assistant will perform administrative support duties, including secretarial, word processing, graphics, desktop publishing, editing, and coordination.

Duties and Responsibilities

• Prepare correspondence, draft remarks and reports in final format from drafts, ensuring correct grammar and punctuation and maintain copies of all working drafts and final documentation on Government customer’s internal share drive and/or web-based documentation repository (e.g., ETMS2).
• Provide administrative support by creating memos, letters, information binders, and other documents as needed including preparing meeting agendas, taking meeting notes and other administrative/clerical tasks, as identified.
• Support office staff with general administrative and operational tasks (e.g., update and maintain OFR phone roster, wallet cards, face charts, org charts, book conference rooms, manage conference call login and attendance, de-conflict meetings, manage visitor paperwork and safety protocols)
• Plan and schedule meetings, mitigate scheduling conflicts, create agendas, act as the point of contact between senior leaders and internal and external colleagues, develop presentations, and provide logistics support for office related events. Send reminders regarding upcoming appointments and ensure read-ahead materials are provided in advance of meetings.
• Screen and direct phone lines and correspondence.
• Coordinate calendars, schedules, meeting logistics and travel arrangements of office’s senior leaders and event planning, reconciling and inputting information in DTS and other DoD and DON systems (e.g., DoD conference reporting tool).
• Manage communication of information in and out of the office including processing and distributing classified documents. Ensure all communications (i.e., memos, presentations, instructions, and packages) are formatted in alignment with Department of the Navy standards.
• Maintain filing systems, paper and electronic, and tracking of taskers within ETMS2 and DON SharePoint systems. Identify efficiencies for improving current systems and processes.
• Assist in preparation of presentation and event materials.
• Order office supplies and maintain levels sufficient for office workload.
• Provide coverage for office suite reception to include conference room scheduling, as needed, and allowing entry for guests and visitors.

Skills and Knowledge

• Full understanding and knowledge of Microsoft Office products, and the ability to be trained to operate Department of Navy specific information systems.
• Experience managing travel through the Defense Travel System (DTS)
• Experience preparing correspondence in accordance with Navy Correspondence Manual
• Experience providing general-purpose administrative and clerical support for program tasks
• Experience with secretarial, word processing, graphics, desktop publishing, editing and coordination
• Experience working in a fast-paced high-pressure environment.
• Strong verbal and written communication skills
• Ability to multitask and manage competing priorities.
• Ability to operate autonomously and with discretion.
• Excellent time management skills
• Minimum of four (4) years (in the last six (6) years) in administrative/clerical experience, with two (2) of those years including Department of Defense (DoD) administrative experience.
• Must be a U.S. Citizen or a U.S. permanent resident with a minimum of 3 years legal residency in the U.S. (as required by the Deputy Secretary of Defense DTM 08-006 or its subsequent DoD INST).
• Must have a valid and current US driver’s license.

Security Clearance Requirement

• Active Secret Clearance

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Clason Point Partners Inc. "CPP" is a Diversified Services Government Contractor, focused on the delivery of standards-based, best of breed solutions and services for our customers. CPP provides a wide range of services including Program Management, Information Technology "IT" Support, IT Management, Health Informatics, Financial, Logistics, and Administrative Support Services.

CPP is committed to providing excellent service, quality products, and on-time delivery for all our customers. We achieve this by combining experienced personnel with structured project management methodologies, which emphasize metrics-based quality assurance to ensure continuous delivery of quality service.

CPP is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Job Type: Full-time

Pay: $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $80,000