Executive Assistant

Job Description

Job Description

Description : About the Role

One Hour Heating and Air Conditioning is seeking a driven and detail-oriented Executive Assistant to join our Virginia Beach team. The Executive Assistant will play a crucial role in supporting the CEO, and potentially other team members, by managing schedules, coordinating meetings, handling administrative tasks, and ensuring smooth day-to-day operations. This role requires a proactive, organized, and highly adaptable professional who can anticipate needs and streamline processes to improve efficiency.

Responsibilities

• Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence.
• Maintain accurate records and ensure compliance with company policies.
• Coordinate travel arrangements, expense reports, and other logistical details.
• Prepare reports, presentations, and documents for internal and external meetings.
• Take detailed meeting notes for department managers and maintain employee records.
• Serve as the primary point of contact between the CEO and internal / external stakeholders.
• Assist with project management, tracking deadlines, and following up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Organize and optimize office systems, ensuring smooth day-to-day operations.
• Support event planning and coordination for company meetings and engagements.
• Maintain detailed records and ensure proper documentation for equipment and tools.
• Schedule and ensure completion of monthly tool inspections at all One Hour locations.
• Drug Testing coordination for all One Hour locations.
• Assist with wage reviews and payroll adjustments.
• Serve as the primary point of contact and manage One Hour’s insurance agency.
• Conduct research and compile data as needed to assist in decision-making.
• Other administrative and operational duties as assigned.

Benefits

Requirements :

Nice to Have (not required)