Senior Accountant and Staff Accountant (Two Positions)

Purpose:

The Staff Accountant is responsible for all Accounts Payable functions, which include preparing journal entries and performing account reconciliations for assigned accounting areas. The Staff Accountant participates in setting own objectives and priorities and follows through in accordance with established procedures.

Delivery:

●Reviews, verify, and process vendor invoices, ensuring proper coding and approval

●Prepares pay orders for payments for Finance vendors.

● Reviews and approves low-dollar invoices for processing.

● Perform wire and ACH transfers, which includes initiating transfers with the bank, collating documentation, and securing signatures for wire release.

● Performs the three-way match, ensuring that the invoiced amount agrees to appropriate support.

● Investigates and resolves problems associated with the processing of invoices and purchase orders.

● Communicate effectively with vendors and internal departments to resolve payment issues.

● Perform reconciliations of Accounts Payable accounts.

● Maintains ling of Accounts Payable documentation.

● Creates monthly, quarterly, and annual General Ledger entries to properly allocate grant funding to affiliated organizations.

● Distributes policies and procedures.

● Perform other special projects as assigned or requested.

Engagement:

• This role works closely with all departments throughout the organization.

• Monitors the internal Accounts Payable inbox and provides customer service to company staff and vendors via email and telephone.

• Acts as backup for check runs, which includes printing checks, collating documentation, securing signatures on checks, and mailing them in accordance with policy.

• Acts as a backup for the Senior Accountant in the process of void, reissue, and stop payments for outstanding checks.

• Acts as a backup for the Treasury Specialist in the processing of all in-house cash, checks, and credit card receipts to ensure timely and accurate deposits, recording, and reporting of receipts.

Knowledge, Skills, and Abilities (KSAs):

● Bachelor’s degree required, along with some experience in Finance.

● Strong written and verbal communication skills.

● Knowledge of Coupa pay

● Excellent planning, organizational, coordination, and time management skills.

● Ability to analyze and solve problems.

● Must be able to work with little or no supervision and multi-task effectively.

● Proficient in Finance systems, including but not limited to Sage Intacct, Bank of America CashPro, Coupa, and any new system implemented by the organization.

● Strong computer skills are necessary, including Microsoft Office and Google suites.