Administrative Assistant

Classroom Clinic is seeking an Administrative Assistant to join our rapidly expanding team. We are looking for a dedicated individual who is organized, efficient, and ready to be a part of a truly transformational change in how children's mental health care is provided. Our innovative, Team-Based model of care emphasizes collaboration with schools and parents. This is a full-time opportunity.

What Our Employees Are Saying

• “I enjoy my job again. I get to focus on helping kids.” – Katie
• “It doesn’t feel like work, it’s so much fun.” – Justina
• “This is a unicorn job. I can help kids and still spend time with my family.” – Erin

About Classroom Clinic

Classroom Clinic is a school-based telehealth company that provides school districts with timely and convenient access to children's mental health services using telehealth and related technologies. Our mission is to provide equitable access to mental health services and support for all students. We partner with school districts to provide timely and convenient access to children's mental health services using telehealth and related technologies.

At Classroom Clinic, our core values guide everything we do:

• Put Kids First: We always put kids first, even if it means taking a more challenging path.
• Prioritize Staff Well-Being: We prioritize staff well-being so that our team can take care of themselves and their families.
• Assume Positive Intent: We interact with everyone—inside and outside the organization—with positive intent and unconditional positive regard.
• Delight the Customer: We aim to delight our customers by delivering high-quality services through collaboration, evidence-based practices, and data-driven decision-making.
• Be Authentic: We encourage everyone to bring their authentic selves to work.

We offer a family-friendly, flexible environment designed to promote work-life balance for our staff.

Our purpose is to provide equitable access to mental health services and supports for all students. We are looking for individuals who identify with this purpose and these values.

Job Details

We understand that work-life balance is essential. Our staff work a unique schedule that follows the school calendar, which includes school holidays and breaks, allowing you to spend more time with family. During the summer, hours are fully flexible to allow work and life to be in balance.

Key benefits of this job include:

• School-Based Schedule: Core hours align with the school day. This allows families flexibility needed to balance the time of the day they work with family commitments.
• No On-Call Work: No on-call responsibilities, no weekends, and no evenings—ensuring a predictable work-life balance.
• Collaborative Environment: Work as part of integrated care teams alongside therapists, ARNPs, school staff, and parents. We strive to remove silos that prevent high-quality care and focus on teamwork to achieve the best outcomes for our patients.

Job Responsibilities

• Provide administrative support including scheduling meetings, managing calendars, and coordinating appointments.
• Manage incoming and outgoing communication, including voicemails, emails, and messages.
• Assist in organizing, updating, and maintaining company documentation, processes, and records.
• Collaborate with team members to ensure smooth operation of internal processes and tasks.
• Coordinate logistics for company events and workshops.
• Conduct research tasks, such as gathering data on new school district partnerships or compiling information for project proposals.
• Assist with special projects and other duties as assigned

Work Schedule

• Full-time, Monday through Friday, typical business hours.
• No weekends or evenings required, ensuring predictable work-life balance.

Requirements

• High school diploma or equivalent; Associate's or Bachelor’s degree preferred.
• Experience working with the mental health field preferred.
• Proven experience as an administrative assistant or similar role.
• Strong organizational skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficient in computer skills including typing, Google Workspace tools (Gmail, Google Docs, Sheets, and Calendar), and ability to quickly learn new systems.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Ability to operate independently to complete goals

Technology Skill Requirements

Given our virtual clinic environment and remote work setup, staff must have proficiency in:

• General computer and internet use.
• Typing speed of at least 45 words per minute.
• Google Workspace applications (Gmail, Docs, Sheets, Calendar).
• Familiarity with video conferencing platforms (Google Meet).

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• Monday to Friday
• No weekends

Application Question(s):

• What makes you interested in this specific position and how does your background make you uniquely qualified?

Education:

• High school or equivalent (Required)

Experience:

• administrative: 3 years (Required)

Location:

• Iowa (Required)

Work Location: Remote

Salary : $50,000 - $60,000