Evidence Specialist

Responsible for the proper intake, handling, preservation, storage and disposition of all evidence held by the Sheriff’s department. Ensuring proper chain of custody and maintaining the evidence and property room’s integrity and security.ESSENTIAL JOB FUNCTIONS:
• Verifies packaging or packages of incoming items, including hazardous and biohazardous
  items. Ensures accurate chain of custody and that accurate and current
  documentation exists in the records management system: provides care, custody and
  control of items to ensure its integrity from receipt to final disposition.
• Collect evidence from all evidence submission locations on and off-site. Transports
  evidence in a secure manner from collection points throughout the county to the
  evidence unit and to offsite testing facilities, such as FDLE. As well as, transport to
  facilities for destruction.
• Accept all evidence submissions into the property room, assigning a property record
  number and proper storage location. Scan all submission documents to maintain
  computer records.
• Provides internal and external customer service by means of in person contact,
  telephone or email. Answers questions and resolves issues with sworn staff, state
  liaison’s, attorneys, other agencies and the public in a confidential manner.
• Pull and submit evidence to the lab for processing.
• Determines the disposition of each case and enters such in the computer database in
  accordance with agency policy and state statutes.
• Conducts successful inquiries into various databases and other appropriate
  information/records systems to retrieve the requested information in accordance with
  agency policy.
• Documents and carefully maintains the security and control of all collected evidence,
  ensuring the integrity of the evidence and limited accessibility so the evidence may be
  presented and accepted by a court of law pursuant to state and federal statutes
  consistent with agency policies and procedures.
• Completes property/evidence receipts to reflect chain of custody and all pertinent
  evidence/property information pursuant to agency policy.
• Ensures that all persons entering and leaving the evidence room are authorized, and if
  applicable, escorted and/or signed in/out in accordance with agency policies/procedures.
• Verifies that all required information and forms on evidence/property
  envelopes/packages are complete and packaged correctly. Evidence not meeting this
  criteria are placed in the rejection/problem bin and if applicable entered in to the
  computer system, and the appropriate personnel notified of such pursuant to agency
  policy. To ensure all evidence is corrected and submitted in a timely manner.
• Assists deputies and detectives with processing requests for CCSO lab and FDLE lab.
• Informs owners and/or other applicable parties of the procedures for claiming property
  and will answer any pertinent questions and provide additional assistance to the
  requesting party in accordance with agency policies/procedures.
• Obtains and verifies the appropriate court orders to destroy drugs and/or drug evidence.
• Completes all required documentation/forms supporting the destruction/disposal of
  evidence.
• Documents the destruction/disposal in the evidence management system.
• Researches case status in order to effect release, destruction and donation of property
  no longer needed for evidentiary purposes pursuant to agency policy and in accordance
  with state laws.
• Processes requests and/or conduct viewings of evidentiary property for authorized
  personnel pursuant to agency policy and in accordance with state laws.
• Assists the State Attorney’s Office with viewing evidence and checking in/out evidence
  for trials.
• Performs annual audits, inspections, and inventories of the evidence unit as required.
• Performs custodial duties, such as sweeping, mopping and removal of trash.
• On call for submission of high liability items in accordance with agency policies.
• Relocating evidence to additional storage locations
• Court appearance when requested to testify to chain of custody.
• Processes applicable incoming and outgoing documents and/or files in a timely manner
  consistent with supervisory direction and/or agency policies/procedures.
• Participates in cross-training with other co-workers; assists those co-workers when the
  need arises and learns new tasks by working together as a team.
• Reports identified or potential maintenance, safety, and/or non-compliance findings,
  hazards, and incidents to the appropriate personnel and/or department.
• Timely completes all assignments, special projects, and budgetary requirements (if
  applicable) as directed, adhering to applicable agency policies.
• Adheres to leave and attendance policies, including punctual arrival and completing full
  shifts. Informs the supervisor about illness or untimely incidents, reports overtime hours
  worked, and timely submits timesheet, attendance, and leave requests.
• Regularly checks assigned mailbox, phone calls, PowerDMS, and email messages,
responding promptly and professionally.
• Makes assigned chain of command aware of anything noteworthy.
• Responds to supervision, guidance, direction, and feedback from executive staff and
  superiors in a receptive manner and in accordance with agency policies.
• Conducts themselves in a polite, helpful, courteous, ethical, and professional manner,
  abiding by the established code of ethics, and demonstrates a courteous and
  professional image when engaged in any activity with the public.
• Cultivates positive working relationships with colleagues and other agency units to
  enhance work area output and services in line with agency policies.
• Demonstrates an understanding, consideration, and respect of cultural, religious, and
  gender differences when interacting with the public and coworkers.
• Actively participate in job-specific training.
• Operates and performs minor repairs for office equipment to manufacturer’s
  specifications and/or within the specified parameters pursuant to agency policies.
• Performs other duties as assigned.Qualifications and Requirements for All Positions

• High school diploma or equivalent
• Proficient in Microsoft office products
• Speak and understand the English language
• Two (2) years of relevant work experience required.
• The following items (or authorized equivalents) may be required at various steps in the application process: 
  1. Driver's License
  2. Birth Certificate
  3. Social Security Card
  4. Form DD214 for all periods served in the military
  5. GED or High School Diploma and Sealed Transcripts from the highest level of education
  6. FDLE Authority for Release (notarized)

Salary is negotiable for full-time positions prior to initial hire, if requested, based on verified experience up to step five (5) of the assigned pay grade. Current employee salary changes are determined based on internal methodology. Please contact Human Resources with any questions. 
Benefits for full time positions include Florida Retirement System, a full suite of very affordable health/life/dental/vision benefits, ancillary insurance policies, college reimbursement, and more. Benefits are effective the 1st of the month after a full 30 days worked. For more information on benefits, please visit https://www.claycountygov.com/government/personnel-services/employee-benefits. 
The duration of the selection process may range from one (1) to three (3) months and may vary based on the number of applicants and/or urgency of filling the vacancy. 
If accommodations are required throughout any portion of the hiring process, please contact our Human Resources team at HR@ClaySheriff.com. 
All positions at the Clay County Sheriff’s Office have testing requirements to determine eligibility. All selected candidates will complete a drug screening, polygraph examination and a comprehensive background investigation as a condition of employment. Sensitive and/or confidential aspects of candidates’ personal lives may be explored during this process (including driving, drug usage, criminal, employment, and residential histories). 
Any job qualifications or requirements listed in this job posting are susceptible to written and/or physical testing. This testing may be included in the competitive selection process.
Reapplication/Retesting of discontinued or disqualified applicants is available after 365 days.  
This posting has been reviewed by Human Resources and found to be job related and non-discriminatory. If you are interested in this position, please submit your electronic application at https://www.claysheriff.com/departments/employment/.

Salary : $41,744 - $48,386