What are the responsibilities and job description for the Executive Administrative Assistant position at Clay Platte Family Medicine Clinic?
As our Executive Assistant reporting to our office at Clay Platte Family Medicine Clinic, you will keep our executive team of two organized so they know where to be and are up to date with reports. This is a hybrid role where you’re expected to be in the office 2-3 days per week. In this role, no two days are the same as our priorities shift in real time to support our patients. Our team will rely on you to ensure calendars in Microsoft Office are accurate, data from Quickbooks is turned into reports, and use Cerner to support managing our practice. To thrive in this role you must have experience working in a position as an assistant to healthcare administrators providing calendar management, expense, and report development.
Here’s What We’re Looking For:
- You know how to gather recurring and one-off data points to develop charts and reports for presentations using Quickbooks. This includes downloading P&L reports and building charts using Excel data.
- You feel confident working in ambiguity. Priorities can change in real time and your flexibility is key in helping us move quickly.
- You have a minimum of 3 years of experience working with executives as their assistant, managing their calendars and travel. You know what questions to ask, how to make work easier for them, and how to create organizational systems to make your job easier.
- You are confident in communicating with others even under stress. You’re working with healthcare professionals who are passionate about creating better outcomes for patients.
- You ask questions to understand priorities and ensure those things happen on time. You know how to take a lot of information and identify what’s most important.
- You are a detail-oriented person. You notice every detail from a pixel to a punctuation mark. You will be responsible for vendor contract management.
Job Type: Full-time
Pay: From $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Weekends as needed
Experience:
- Executive administrative support: 3 years (Preferred)
- QuickBooks: 3 years (Preferred)
- Healthcare management: 3 years (Preferred)
Work Location: Hybrid remote in Kansas City, MO 64151
Salary : $65,000