Executive Administrative Assistant 1

Job Summary:

Under the supervision of the Interim District Health Director (DHD), provides administrative support to the highest level of administration within the organization. Responsible for scheduling appointments, maintaining calendars, and managing multiple priorities. Assist in the preparation of reports, gathering and researching information, preparing presentations, coordinating meetings, copying and filing, preparing notes, performing data entry, and other special projects as needed. Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient’s views, may respond for them. Assists in the administration and interpretation of policies and procedures for the organization and department. Maintains confidential information. May act as a spokesperson for departmental inquiries. Performs related responsibilities as required attention of the executive.

Primary Duties and Job Responsibilities:

· Assists in creating, producing, updating, or disseminating basic information packages, fact sheets, program newsletters, resource guides, policy manuals, educational programs, etc. for use within and/or outside the division/department.

· Assists in developing marketing materials (eg exhibits and promotional materials)

· Assists in planning, complete special research projects, or assist with development and presentation of educational outreach activities.

· Receives additional training, as required, to gain full proficiency and experience in all areas.

· Provides organizational assistance to management, legislators, staff and customers.

· Establishes and maintains a well-organized calendar for the DHD.

· Arranges meetings requested by the DHD including but not limited to facility, equipment and supplies.

· Effectively organizes information for presentation to DHD, Executive Leadership Team or other partners as directed by the DHD.

· Attends meetings for/with the DHD, as directed, and prepares reports that are clear, concise, and accurately reflect the events of the meeting.

Minimum Qualifications:

Bachelor's degree in business administration, communications or a related field from an accredited college or university AND Three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.

Job Type: Full-time

Pay: From $50,982.94 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $50,983