Program Coordinator - Hazel Harvey - 61912

SUMMARY OF RESPONSIBILITIES:

The primary purpose of the Program Coordinator (PC) working in local, state or federally funded programs, is to deliver high-quality, impactful programs at an out of school time program while building positive relationships with participants, parents and campus faculty and staff. The PC will coordinate with the Area Program Manager (APM) to lead a small team facilitating programming that meets the terms and requirements of each funding source that supports their site, as well as, agency regional and area goals. The PC will foster positive and productive relationships with campus faculty and administrators. The PC will ensure that all communications, marketing and budget directives are coordinated on site and all staff at that site are aware of expectations. The role is responsible for collaborating with their Area Manager and other leaders in their area to provide regular updates and reporting on site action plans, financials, participant recruitment, staffing, observation and assessments and overall performance. The PC will manage the coordination of site calendars and delegation of duties and tasks to their team. The PC will also be responsible for leading and coaching their team of direct reports and orienting new staff to their program with the help of the program development team. This position is required to lead summer enrichment programs.

General Duties

• Plans program and delegates daily duties for activity and enrichment plans.
• Conduct student daily attendance, facilitate parent/guardian pick-up process and maintain attendance records.
• Leads and manages on site staff including observing enrichment activities, staff attendance and performance.
• Facilitates on site weekly staff meetings and daily huddles.
• Delivers and executes detailed plans for acquisition and management of supplies and materials.
• Delivers and executes area communications and marketing to staff, campus and parents.
• Trains and orients the onsite portion of new hire training for new staff as required.
• Ensures that site grant outcomes are achieved and that programmatic survey instruments are deployed and collected by deadlines.
• Responsible for meeting all directives included in individual site and grant action plans for program improvement.
• Identifies, assesses, establishes and maintains strategic relationships with school staff, faculty and administration.
• Identifies and participates in and with campus organizations (i.e. PTO, Campus Improvement Committees etc.)
• Serves as the first level of contact for parent, participant and campus issues, compliments and complaints.
• Coordinates snack and meal programs and completes any required reporting.
• Ensures program meets all contract, grant and agency requirements.
• Follows all agency health and safety procedures.
• Plans and participates in observations, parent conferences and create plans for student success.
• Implements and guides staff in employing the agency behavior management model, strategies and practices.
• Provides accurate and timely delivery of program information and paperwork.
• Reports all critical incidents/accidents immediately to APM.
• Recognize and report all suspected, disclosed and/or confirmed cases of abuse and/and or neglect immediately as a mandated reporter.
• Learn, model and promote emotional intelligence skills.
• Organize, plan and deliver community, campus and family events.
• Manage vendors, contractors and club leaders that may be working within program.
• Articulate the Clayton Youth Enrichment Vision, Mission, and Values.
• Manage staffing situations as they occur on site including stepping into group management when necessary.
• Staff and facilitate district and agency enrichment and summer programs as required.
• Attend all required trainings and meetings as required for grant compliance and Clayton.
• All other duties as assigned.

SOCIAL AND EMOTIONAL LEADERSHIP COMPETENCIES:

• Self-Awareness: Ability to fully understand the impact emotions have on performance, assessment of strengths and weaknesses, relationships, and others. Demonstrates self-confidence, initiative, motivation, optimism and flexibility.
• Self-Management: Ability to manage behaviors, thoughts, and emotions in a conscious and productive way. Models the ability to implement self-control in assessing frustrations and failures and models resilience and courage. Understands personal responsibility in different aspects of life and work, and what is needed to fulfill that responsibility.
• Social Awareness: Ability to understand and learn about the diverse perspective of others. Includes listening, honoring others views, assessing impact of words, and the desire to serve others in effort to meet their needs appropriately and professionally.
• Relationship Skills: Ability to build relationships which model caring, concern and healthy conflict. Demonstrates positive methods of collaboration and conflict resolution. Ability to positively lead and inspire others and integrate such models personally. Demonstrates ability to support positive work culture, which encourages results from others.
• Responsible Decision Making: Ability to make constructive choices about personal behavior and social interactions based on ethical standards, safety concerns, and social norms; the realistic evaluation of consequences of various actions; and a consideration of the well-being of oneself and others

PROFESSIONAL CONDUCT:

• Actively engage in professional and personal development.
• Ability to receive and conduct coaching and regular feedback sessions.
• Conduct oneself in a professional, ethical manner, in accordance with generally accepted community standards and organizations employee policies.
• Ability to complete Clayton onboarding process and preservice requirements in a timely manner.
• Ability to relate to adults and children from different environments and backgrounds.
• Ability to respond quickly and appropriately to an emergency or a crisis situation.

PHYSICAL CONDITIONS:

• Requires daily standing, sitting, bending and stooping.
• Requires normal range of hearing and vision.
• Requires that staff are able to supervise a group of students both visually and auditory at all times.
• Requires the ability to lift up to 40 pounds.

WORK ENVIRONMENT:

• Ability to work flexible schedules when necessary, and drive to multiple locations.
• Available to work Saturdays and/or evenings if needed (approx. 3-4 times per year).
• Complete 30 hours of paid training/professional development, occasionally out of the area.

ENVIRONMENTAL CONDITIONS:

• Noise level in the work environment is usually moderate.
• No or very limited exposure to physical risk
• Risk of exposure to childhood diseases

This position description does not list all the duties of the job. Incumbent may be asked to perform other functions and duties. Incumbent will be evaluated in part based upon performance of the responsibilities in this job description.
Management has the right to revise this job description at any time. The job description is not a contract for employment. Incumbent or employer may terminate the employment relationship at any time for any reason.

QUALIFICATIONS:

• Ability to perform all job requirements satisfactorily and meet the Education/Experience, Personal Skills/Characteristics, Reasoning Ability, Physical Conditions, Work Environment and Environmental Conditions listed below
• Strong communication and interpersonal skills.
• Strong organizational skills and ability to plan, organize, delegate and prioritize tasks efficiently and effectively
• Must be proficient with the use of workplace technology (i.e. computers and smartphones) with the ability to complete basic tasks including but not limited to; electronic lesson planning, sending and managing emails, navigating databases, keeping files and folders organized, using the Internet, and other basic functions.
• General knowledge of assigned local regions and school districts preferred.
• Must have reliable transportation.
• Must have the ability to pass all applicable substance, health, criminal background checks etc. as required.

EDUCATION/EXPERIENCE:

• Must be at least 21 years of age with a valid drivers license or state issued ID.
• GED or High School Diploma required.
• Some college preferred. Associates or Bachelor's degree in education, recreation, child development or related field highly considered.
• Bilingual and Spanish speaking candidates highly considered.
• Experience working with groups of children ages 4-13.
• A minimum of 1-2 years of prior experience managing small teams.
• A minimum of 3 years of experience working in education, recreation, child development or out of school time programs.
• Experience working in diverse socio-economic environments with students of many different backgrounds and cultures.
• Must be able to fulfill TXDSHS requirements as necessary.