Office Manager

Company Overview

Clean Cut Painting LLC is a high-end painting contractor dedicated to delivering exceptional quality and service to our residential and commercial clients. Our commitment to excellence and attention to detail sets us apart in the painting industry. A

Summary

We are seeking an Office Manager to join our team at Clean Cut Painting LLC. This pivotal role will be based in our office and will involve overseeing daily operations, managing schedules, and ensuring smooth communication within the team. Your contributions will be essential in maintaining our high standards of service.

Responsibilities

• Office Administration
• Answer the Office Phone

Human Resources

• On Board new subcontractors
• Onboard new W-2 Painters
• Oversee the hiring of painters
• Post ads as directed
• Screen Painters
• Schedule candidate interviews with owner
• Payroll
• Modify and approve weekly timesheets
• Submit payroll
• Manage PTO
• Manage time off requests

Project Support

• Customer Communication
• Insure an excellent customer experience following the customer communication procedures
• Solve customer issues independently
• Insure customers receive daily update communication
• Project Administration
• Initiate Pre-job process
• Create job documents in Monday.com
• Send welcome e-mail to customer
• Insure all documents, deposit, and color schedule are received
• Communicate with the field as directed
• Resolve field issues independently
• Scheduling
• Support the operations department in creating daily schedule
• Monitor weather and have rain days projects in queue

Bookkeeping

• QBO
• Project Invoicing
• Ensure Hub Doc is current and accurate
• Pay bills
• Manage AR
• Reporting
• Input data into job profitability worksheet weekly upon completion
• Input Financial Monitoring Worksheet data Monthly
• Submit AP, AR, and cash flow projection to owner weekly

Hours:

8am-4:30 Monday through Friday

Compensation:

• $25/hr

Benefits:

• 5 days PTO (vacation, personal, sick) per year
• 6 paid holidays
• Bonus Program
• Direct calls to proper department/person
• Estimate Requests
• Document RFP using script
• Ask qualifying questions
• Schedule Estimates in YCBM or other
• Ordering
• Order office supplies as needed
• Order shop supplies as needed
• Order paint for delivery as directed
• Order equipment as directed
• File Organization
• Keep electronic files up to date including:
• Vendors
• Receipts
• Customers
• Job Documents
• Employee Files (See HR)
• Technology
• Participate in problem solving using technology including selection, trial, and onboarding of technology solutions.
• Marketing Support
• Manage marketing calendar
• Participate occasionally in industry events including trade shows and B2B events
• Participate in selection and ordering of promotional items
• Delivery of customer gifts as needed
• Review Requests
• Sales Support
• Perform follow up to increase close ratios
• Company Events
• Plan company events as directed

Job Type: Full-time

Pay: $24.44 - $25.85 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Construction administrative: 1 year (Required)

Ability to Commute:

• East Hampton, CT 06424 (Required)

Ability to Relocate:

• East Hampton, CT 06424: Relocate before starting work (Required)

Work Location: In person

Salary : $24 - $26