Governance Coordinator with Administrative Expertise

About Us

Clean Energy Alliance (CEA) is a leader in the clean energy sector, serving over 250,000 residential and business customers across seven cities in Southern California. Our mission is to achieve 100% renewable energy by 2035, significantly reducing greenhouse emissions while providing affordable and reliable energy to our customers.

We are committed to operating in a hybrid environment, with employees working from home most days and reporting to the office at least once per week. Occasional local travel may be required for events, meetings, conferences, and workshops.

The Role of the Board Clerk/Executive Assistant

This is an exciting opportunity to join our team as a skilled administrative professional. The Board Clerk/Executive Assistant plays a critical role in supporting our governance functions, ensuring transparency, consistency, and professionalism in all interactions.

• Manage our monthly Board and bimonthly Community Advisory Committee meetings, ensuring smooth execution and timely completion.
• Provide administrative support to our CEO, including calendar management, travel arrangements, event planning, and other tasks as needed.
• Prepare agendas, agenda packets, and minutes, maintaining accurate records and meeting requirements.
• Coordinate logistics for meetings, presentations, and events, ensuring seamless execution and high-quality outcomes.
• Ensure compliance with public agency meeting procedures and communication requirements, such as the Brown Act and Public Records Act.
• Oversee our Fair Political Practices Commission Form 700 filings and applicable reporting, maintaining accurate records and deadlines.
• Coordinate responses to public records requests, ensuring timely and accurate responses.
• Assist with record management, mail, ordering, and inventory of supplies, maintaining a well-organized and efficient work environment.
• Conduct oath of office ceremonies for board members, Community Advisory Committee members, and staff, promoting professionalism and adherence to protocol.
• Arrange travel and accommodations for board members and our staff, ensuring seamless execution and quality service.
• Prepare occasional staff reports as directed by our CEO, providing valuable insights and updates.
• Maintain mailing lists and provide communications to various groups, including the Board, committees, staff, and external stakeholders.

Key Responsibilities

The Board Clerk/Executive Assistant will be responsible for:

• Managing CEA's monthly Board and bimonthly Community Advisory Committee meetings.
• Providing administrative support to the CEO, including calendar management, travel arrangements, event planning, and other tasks as needed.
• Preparing agendas, agenda packets, and minutes, maintaining accurate records and meeting requirements.
• Coordinating logistics for meetings, presentations, and events, ensuring seamless execution and high-quality outcomes.
• Ensuring compliance with public agency meeting procedures and communication requirements, such as the Brown Act and Public Records Act.
• Overseeing CEA's Fair Political Practices Commission Form 700 filings and applicable reporting, maintaining accurate records and deadlines.
• Coordinating responses to public records requests, ensuring timely and accurate responses.
• Assisting with record management, mail, ordering, and inventory of supplies, maintaining a well-organized and efficient work environment.
• Conducting oath of office ceremonies for board members, Community Advisory Committee members, and staff, promoting professionalism and adherence to protocol.
• Arranging travel and accommodations for board members and CEA staff, ensuring seamless execution and quality service.
• Preparing occasional staff reports as directed by the CEO, providing valuable insights and updates.
• Maintaining mailing lists and providing communications to various groups, including the Board, committees, staff, and external stakeholders.

Qualifications

The ideal candidate for this role is a self-directed, highly organized administrative professional with a strong work ethic and positive attitude. They possess excellent verbal and written communication skills, strong analytical and problem-solving abilities, and exceptional attention to detail.

Benefits

Clean Energy Alliance offers a comprehensive benefits package, including group health benefits, long-term disability insurance, basic life insurance, supplemental life insurance, a monthly technology allowance, employer contributions to a 401(a) plan, vacation time, sick leave, and paid holidays.

About the Ideal Candidate

The selected candidate will be cooperative, flexible, and entrepreneurial, comfortable working independently without the ability to delegate. They will be responsible, accountable, and efficient with their time, providing support and encouragement to other professionals within the organization.