What are the responsibilities and job description for the Industrial Services Admin position at Clean Harbors?
HPC-Industrial, powered by Clean Harbors, is looking for an Industrial Services Administrator to join their safety conscious team in Port Arthur TX! The Industrial Services Administrator will be responsible to provide administrative and clerical services to ensure effective and efficient area operations, including responsibility for general clerical, receptionist, and project-based work.
WORKING ENVIRONMENT: Plant/Office Environment
LOCATION OF WORK: Various Customer Location Across the US
***GREAT PAY & BENEFITS***
Oil & Gas Industry (terminology) a plus!
Why work for HPC-Industrial?
- Health & Safety is our #1 priority & we live it 3-6-5!
- Competitive wages
- Opportunities for growth and development for all the stages of your career
- Positive & safe work environments
Key Responsibilities:
- Answer telephones and transfer to appropriate staff member, meet and greet clients and visitors, open sort and distribute incoming correspondence, including faxes and email.
- Construct/complete/input documents for area manager/operations manager/field supervisor/field administrator.
- Purchase order creation for the branch as instructed by the area manager.
- Vouchering of vendor invoices on a timely basis and submittal of batches to corporate AP for processing
- Reconciling vendor statements to verify invoices received and payment, resolves issues with vendors regarding invoice discrepancies, payment terms, late payment, etc.
- Assist with onboarding processes within the branch, assist with completion of new hire forms, data entry into WIN/Peoplesoft
- Completion of data entry in WIN and other systems related to equipment/personnel certifications, trip and dispatch reports, IFTA, logbooks.
- Employee time entry
- Purchase supplies as it relates to office equipment and general supply needs.
- P-card entry and reconciliation
- Work with area admin staff to ensure the accurate payment of owner operators, verifying/reconciling owner operator statements.
- Provide necessary documentation/calculations/support to owner operators.
- Provide feedback to Field Admin, Area Managers, and the billing group regarding improvements to data entry and the owner operator payment process.
- Investigate and communicate discrepancies in the owner operator payables.
What does it take to work for HPC-Industrial?
- High School Diploma or equivalent
- Team Player
- Time Management
- Organizational Skills and Accuracy
- Developing Effective Reports
- Confidential, Dependable and Honest
- Good communicator
- Ability to adapt to change
- Competent in Microsoft Word/Excel
About HPC-Industrial:
HPC-Industrial, powered by Clean Harbors, is the premier industrial cleaning & environmental services company in North America supporting the upstream, downstream, & utility sectors. HPC-Industrial offers an exceptional three-pronged safety system, innovative career development platform, committed customer service, deep industry expertise, & advanced technology & automation. We are committed to safety, people, growth, service, & performance. We provide the safest, most efficient operational experience for our customers & the most comprehensive training & career development for our employees.
HPC-Industrial is an equal opportunity employer. We do not discriminate against applicants due to race, ancestry, color, sexual orientation, gender identity, national origin, religion, age, physical or mental disability, veteran status, or on the basis of any other federal, state/provincial or local protected class.
HPC-Industrial is a Military & Veteran friendly company.
- HPC
#LI-CA1
