What are the responsibilities and job description for the Industrial Services Admin position at Clean Harbors?

HPC-Industrial, powered by Clean Harbors, is looking foran Industrial Services Administrator to join their safety conscious team in Port Arthur TX ! The Industrial Services Administrator will be responsible to provide administrative and clerical services to ensure effective and efficient area operations, including responsibility for general clerical, receptionist, and project-based work.

WORKING ENVIRONMENT : Plant / Office Environment

LOCATION OF WORK : Various Customer Location Across the US

GREAT PAY & BENEFITS

Oil & Gas Industry (terminology) a plus!

Why work for HPC-Industrial?

Health & Safety is our #1 priority & we live it 3-6-5!

Competitive wages

Opportunities for growth and development for all the stages of your career

Positive & safe work environments

Responsibilities

Key Responsibilities :

Answer telephones and transfer to appropriate staff member, meet and greet clients and visitors, open sort and distribute incoming correspondence, including faxes and email.

Construct / complete / input documents for area manager / operations manager / field supervisor / field administrator.

Purchase order creation for the branch as instructed by the area manager.

Vouchering of vendor invoices on a timely basis and submittal of batches to corporate AP for processing

Reconciling vendor statements to verify invoices received and payment, resolves issues with vendors regarding invoice discrepancies, payment terms, late payment, etc.

Assist with onboarding processes within the branch, assist with completion of new hire forms, data entry into WIN / Peoplesoft

Completion of data entry in WIN and other systems related to equipment / personnel certifications, trip and dispatch reports, IFTA, logbooks.

Employee time entry

Purchase supplies as it relates to office equipment and general supply needs.

P-card entry and reconciliation

Work with area admin staff to ensure the accurate payment of owner operators, verifying / reconciling owner operator statements.

Provide necessary documentation / calculations / support to owner operators.

Provide feedback to Field Admin, Area Managers, and the billing group regarding improvements to data entry and the owner operator payment process.

Investigate and communicate discrepancies in the owner operator payables.

Qualifications

What does it take to work for HPC-Industrial?

High School Diploma or equivalent

Team Player

Time Management

Organizational Skills and Accuracy

Developing Effective Reports

Confidential, Dependable and Honest

Good communicator

Ability to adapt to change

Competent in Microsoft Word / Excel

About HPC-Industrial :

HPC-Industrial , powered by Clean Harbors, is the premier industrial cleaning & environmental services company in North America supporting the upstream, downstream, & utility sectors. HPC-Industrial offers an exceptional three-pronged safety system, innovative career development platform, committed customer service, deep industry expertise, & advanced technology & automation. We are committed to safety, people, growth, service, & performance. We provide the safest, most efficient operational experience for our customers & the most comprehensive training & career development for our employees.

HPC-Industrial is an equal opportunity employer. We do not discriminate against applicants due to race, ancestry, color, sexual orientation, gender identity, national origin, religion, age, physical or mental disability, veteran status, or on the basis of any other federal, state / provincial or local protected class.

HPC-Industrial is a Military & Veteran friendly company.

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