What are the responsibilities and job description for the Administrative Assistant position at Clear Cloud Solutions Inc.?
Job Description
Clear Cloud Solutions is a fast-growing Security Systems Integration Company located in Upland, California. We have an immediate opening available for an experienced and highly-skilled Administrative Assistant ready to join our team. We are looking for an extremely detail orientated person with in-depth knowledge of general administrative functions. Candidate must possess knowledge in general office duties, preferably with a construction background or similar experience with a general contractor. Professional communication skills: verbal and written; attention to detail, strong math skills, analytical, resourceful problem-solver, multi-tasker, and self-starter are key skills for this role.
Job Duties and Responsibilities:
Technology, construction industry background, or Government contracting experience preferred. Associate degree or equivalent from community college or technical school and three or more year’s related experience and/or training; OR equivalent combination of work experience.
Job Type: Full-time
Benefits offered:
Clear Cloud Solutions brings a high level of experience, safety compliance, dedication, customer service and integrity to the Electrical, Low Voltage, Security Integration and Access Control industry.
Clear Cloud Solutions brings a high level of experience, safety compliance, dedication, customer service and integrity to the Electrical, Low Voltage, Security Integration and Access Control industry.
Clear Cloud Solutions is a fast-growing Security Systems Integration Company located in Upland, California. We have an immediate opening available for an experienced and highly-skilled Administrative Assistant ready to join our team. We are looking for an extremely detail orientated person with in-depth knowledge of general administrative functions. Candidate must possess knowledge in general office duties, preferably with a construction background or similar experience with a general contractor. Professional communication skills: verbal and written; attention to detail, strong math skills, analytical, resourceful problem-solver, multi-tasker, and self-starter are key skills for this role.
Job Duties and Responsibilities:
- Provides administrative support to ensure efficient operations in the corporate office and warehouse environment
- Execute communication directives and correspondences using Word, Outlook, Excel, PowerPoint
- Carries out administrative duties such as ordering materials and supplies, completing basic requests and executing common directives to support the management team
- Answers phone calls, schedules meetings and supports office visitors
- Assists in managing the CEO's emails, calendar, schedule, and travel agenda
- Attend to incoming calls and emails; respond to vendor payable inquiries
- Check for accuracy in reports, figures and postings
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results
- Liaise with other departments/customers/vendors
- Makes travel arrangements such as booking flights, cars, and hotel arrangements
- Exhibits polite and professional communication via phone, e-mail, and general correspondences
- Organize and schedule meetings and appointments
- Produce and distribute correspondence memos, letters, faxes and forms
- Submit and reconcile expense reports
- Must have 3 years of general administrative experience
- High level of proficiency in Microsoft Outlook, Word, Excel, and Adobe Acrobat; must be computer savvy
- Experience with Asana preferred but not required
- Ability to work under pressure and meet deadlines
- Ability to use problem-solving and analytical skills to tackle complex tasks with a positive outcome
- Great interpersonal skills; must exude professionalism in all verbal and written communications
- Strong organizational skills with the ability to prioritize responsibilities and multi-task in a busy environment
- Self-starter able to work independently, take initiative, and implement new processes where applicable
- Strong work ethic and a team player
Technology, construction industry background, or Government contracting experience preferred. Associate degree or equivalent from community college or technical school and three or more year’s related experience and/or training; OR equivalent combination of work experience.
Job Type: Full-time
Benefits offered:
- Paid time off
- Health insurance
- Dental insurance
- Vision insurance
- 401k
Clear Cloud Solutions brings a high level of experience, safety compliance, dedication, customer service and integrity to the Electrical, Low Voltage, Security Integration and Access Control industry.
Clear Cloud Solutions brings a high level of experience, safety compliance, dedication, customer service and integrity to the Electrical, Low Voltage, Security Integration and Access Control industry.
