What are the responsibilities and job description for the Administrative Assistant to Principal/Bookkeeper (Anticipated) position at Clear Creek ISD?
Ensure efficient operation of high school administrative office and provide clerical services for school’s administrative staff. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
Qualifications
Education/Certification/Licensure
- High school diploma or GED
Special Knowledge/Skills
- Effective communication and interpersonal skills
- Proficient computer, typing, and word processing skills
- Software knowledge to develop spreadsheets and databases
- Strong organizational and file maintenance skills
- Knowledge of basic accounting principles
Experience
- Minimum of 1 to 3 years secretarial experience, preferably in public education environment
Major Responsibilities and Duties
- Prepare written correspondence, forms, schedules, or reports.
- Receive incoming calls, take reliable messages and route to appropriate staff.
- Maintain a daily teacher attendance log and records for substitute teachers.
- Monitor and process personnel time records including leave requests and reports.
- Compile information and submit to central office according to established deadlines.
- Maintain school calendar of events.
- Provide relief for Librarian and Receptionist lunch breaks.
- Assist students, teachers, and parents as needed.
- Maintain physical and computerized files, including mailing lists, student records, visitor logs, and office communication.
- Update handbooks, policy manuals, and other documents as assigned.
- Perform routine bookkeeping tasks, including simple arithmetic operations, to maintain campus budget records.
- Prepare requisitions for supplies and equipment.
- Prepare and make cash deposits for activity accounts; may be responsible for maintenance of activities and ledgers.
- Assist with coordination of faculty meetings and campus activities.
- Assist with campus budget preparation.
- Maintain inventory of fixed assets, equipment, and supplies.
- Coordinate clerical projects for the campus.
- Enter work/maintenance requests for the campus.
- Coordinate the check-in and check-out of teachers at openings and closing of school year.
- Sort, distribute, or deliver mail and other documents.
- Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
- Maintain confidentiality.
- Stay up-to-date professionally through the selection of quality staff development opportunities for personal growth.
- Research district policy, precedent, and current practices prior to taking action.
- Maintain all financial records for the school activity fund by accounting for all school-sponsored activities; financial records include general ledger, cash balance, detailed accounts, and subsidiary journals.
- Maintain all financial records on a personal computer with district-approved software.
- Process all financial transactions in accordance with district financial procedures and policies.
- Process and account for all money generated and distributed in school-sponsored activities.
- Serve as recourse for principals and activity sponsors on financial management issues.
- Reconcile all bank accounts associated with the student activity fund; report reconciliation’s in district-approved format and under district guidelines.
- Assist the principal’s secretary for campus budget responsibilities.
- Provide analytical data and reporting for various district-directed projects in computer spreadsheet formats.
- Participate in audits with the district internal auditor.
- Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
- Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
- Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
- Research district policy, precedent, and current practices prior to taking action.
- Participate as an effective team member who contributes to district, department, and content goals.
- Demonstrates proficient levels of technology applications.
- Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
- Utilize time wisely for effective management of job responsibilities.
- Maintain punctuality in daily work times, appointments, and meetings.
- Meet task completion deadlines established by supervisor.
- Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
- Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
- Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
Working Conditions
Mental Demands
Effective communication; concentration while performing duties; ability to maintain emotional control under all circumstances; ability to work with frequent interruptions
Physical Demands/Environmental Factors
Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive hand motions
Terms: 230 days
Pay Grade: PARA 5
