What are the responsibilities and job description for the Administrative Specialist position at Clear Point Therapy?
Job Overview
We are seeking a detail-oriented and proactive Administrative Specialist to join our dynamic team. This role is essential in ensuring the smooth operation of our office, providing support to various departments, and enhancing overall organizational efficiency. The ideal candidate will possess strong clerical skills, excellent communication abilities, and the ability to manage a high volume of referrals while maintaining professional relationships with community partners and insurance companies.
Duties & Responsibilities
- Referral Management: Handle a high volume of referrals efficiently, ensuring proper documentation and coordination.
- Insurance Coordination: Communicate effectively with insurance companies to verify coverage, process claims, and resolve any administrative issues.
- Front Desk Operations: Greet visitors, manage inquiries, and provide exceptional customer service.
- Administrative Support: Perform clerical tasks such as filing, data entry, and document preparation.
- Scheduling & Calendar Management: Maintain accurate schedules for meetings, appointments, and organizational events.
- Community Partnerships: Build and maintain professional relationships with community partners, ensuring seamless collaboration and referral processes.
- Office Organization: Ensure a well-maintained and organized office environment.
- Phone & Email Communication: Handle phone calls and emails professionally, demonstrating excellent etiquette.
- Software & Technology: Utilize office management software and tools efficiently to streamline workflows.
Required Skills & Qualifications
- Experience handling referrals and working with insurance companies.
- Strong clerical and organizational skills with attention to detail.
- Ability to professionally communicate with community partners, stakeholders, and clients.
- Proficiency in office software, including scheduling and database management tools.
- Excellent time management skills to prioritize tasks in a fast-paced environment.
- Experience in front desk operations or customer service roles.
- Bilingual proficiency is a plus.
Join us as an Administrative Specialist, where your contributions will be valued, and your skills will help shape the future of our organization!
Job Type: Part-time
Pay: $13.39 - $14.27 per hour
Schedule:
- Morning shift
Work Location: In person
Salary : $13 - $14