What are the responsibilities and job description for the Office Manager position at Clear Street?
About Clear Street:
Clear Street is modernizing the brokerage ecosystem. Founded in 2018, Clear Street is a diversified financial services firm replacing the legacy infrastructure used across capital markets.
We started from scratch by building a completely cloud-native clearing and custody system designed for today’s complex, global market. Our platform is fully integrated with central clearing houses and exchanges to support billions in trading volume per day. We’ve agonized about our data model abstractions, created horizontal scalability, and crafted thoughtful APIs. All so we can provide a best-in-class experience for our clients.
By combining highly-skilled product and engineering talent with seasoned finance professionals, we’re building the essentials to compete in today’s fast-paced markets.
The Role:
The position will coordinate office operations to ensure efficiency and compliance with company policies, manage office supplies, schedule meetings, and provide general administrative support to employees.
Key Responsibilities:
Office Operations:
At Clear Street, we offer competitive compensation packages, company equity, 401k matching, gender neutral parental leave, and full medical, dental and vision insurance. Our belief has always been that we are better as a business when we are all together in person. We are requiring employees to be in the office 4 days per week. In-office benefits include lunch stipends, fully stocked kitchens, happy hours, a great location, and amazing views.
Our top priority is our people. We’re continuously investing in a culture that promotes collaboration. We help each other through challenges and celebrate each other's successes. We believe that modern workplaces succeed by virtue of having high-performance workforces that are diverse — in ideas, in cultures, and in experiences. We put in the effort to make such a workplace a daily reality and are proud to be an equal opportunity employer.
Clear Street is modernizing the brokerage ecosystem. Founded in 2018, Clear Street is a diversified financial services firm replacing the legacy infrastructure used across capital markets.
We started from scratch by building a completely cloud-native clearing and custody system designed for today’s complex, global market. Our platform is fully integrated with central clearing houses and exchanges to support billions in trading volume per day. We’ve agonized about our data model abstractions, created horizontal scalability, and crafted thoughtful APIs. All so we can provide a best-in-class experience for our clients.
By combining highly-skilled product and engineering talent with seasoned finance professionals, we’re building the essentials to compete in today’s fast-paced markets.
The Role:
The position will coordinate office operations to ensure efficiency and compliance with company policies, manage office supplies, schedule meetings, and provide general administrative support to employees.
Key Responsibilities:
Office Operations:
- Oversee and manage daily office operations, ensuring a smooth and efficient workflow.
- Maintain office supplies and equipment, ordering and managing inventory.
- Manage and maintain office facilities, including cleanliness, security, and repairs.
- Implement and enforce company policies and procedures.
- Welcome visitors and direct them to the appropriate person or office.
- Serve as the point of contact for internal and external clients.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Schedule meetings, appointments, and travel arrangements.
- Provide general administrative support to employees.
- Assist with setting up conference rooms.
- Maintain office files and records, ensuring they are up-to-date and properly managed.
- Develop and maintain a filing system.
- Ensure data integrity and confidentiality.
- Assist with special projects and initiatives.
- Maintain a positive and professional work environment.
- Collaborate with other departments to ensure smooth operations
- Bachelor's degree
- Minimum of 2yrs managing a small office
- Required to sit, stand and walk. Regularly required to stoop, bend and lift up to 25 pounds.
- Strong organizational skills.
- Excellent communication skills (written and verbal).
- Proficiency in Google Suite and Zoom.
- Attention to detail.
- Time management skills.
- Ability to multitask and prioritize.
- Customer service skills.
- Adaptability and flexibility.
At Clear Street, we offer competitive compensation packages, company equity, 401k matching, gender neutral parental leave, and full medical, dental and vision insurance. Our belief has always been that we are better as a business when we are all together in person. We are requiring employees to be in the office 4 days per week. In-office benefits include lunch stipends, fully stocked kitchens, happy hours, a great location, and amazing views.
Our top priority is our people. We’re continuously investing in a culture that promotes collaboration. We help each other through challenges and celebrate each other's successes. We believe that modern workplaces succeed by virtue of having high-performance workforces that are diverse — in ideas, in cultures, and in experiences. We put in the effort to make such a workplace a daily reality and are proud to be an equal opportunity employer.
