What are the responsibilities and job description for the Document Coordinator position at ClearpointCo?
TITLE: Document Coordinator
CLIENT: Oil & Gas / Energy
LOCATION: Houston, TX
TYPE: Contract (on-site)
RATE: DOE
URGENCY: ASAP
SUMMARY:
The Document Coordinator will handle document storage and retrieval, and organize documents so that they can be found when needed. The Document Coordinator will also check documents for correctness and collect supporting documentation, contacting other resources for verification as necessary.
DUTIES:
- Adherence to established guidelines and procedures for receiving, documenting, and scanning documents for processing.
- Preparation of documents for scanning, manage, maintain and process original physical document structure/order received for scanning and returned in exact same structure/order.
- Review and research land related documents within the Land System.
- Enter required categorization into users upload interface form.
- Scan, verify and upload documents into Document Management System.
- Accurately deliver scanning projects in accordance to verbal and written instructions.
- Ensure scanning equipment is operating optimally (basic cleaning on a regular basis).
- Perform Quality Checks on scanned documents to ensure document integrity.
- Assist in testing data and system changes/upgrades prior to implementation.
- Accurately inventory physical documents/file folders for projects and offsite archive.
REQUIREMENTS:
- Experience working with documents and record management.
- Experience with Land-related documents is a big plus.
- Advanced working knowledge of Microsoft Excel and Access.
- Exceptional database, spreadsheet, and document generation experience.
- Excellent communications skills with a strong attention to detail.
- Must be able to lift, load and unload boxes weighing up to 50 lbs.
EDUCATION:
- High School Diploma or Associate's Degree
Salary : $25 - $38
