Office Manager

We are seeking an Office Manager for an injection molding company. Need a resume and interview. Temp to Hire need to pass social verification, Back Ground, Drug Test.

Hrs: 8am-4:30pm $22hr Monday-Friday. Must submit a resume and have an interview.

DUTIES AND RESPONSIBILITIES:

• Proficient in Excel and Word.

Customer Orders & Service

• Enter Orders as they arrive.
• Double check customer information.
• Double check customer pricing.
• Update customer information in system if necessary.
• Add new customers into system.
• Inform VP Manufacturing of upcoming product demands.
• Consult and inform Sales Rep with any customer questions or issues.

Fax Orders to Warehouses

• Orders in house, Email Friday before the following week.
• Orders received after noon ship the next day.
• Warehouses are required to confirm receipt of shipping orders by fax or Email.
• Warehouses are required to fax or Email bills of lading and packing lists as proof of shipments.

Cash Receipts

• Receive and post checks.
• Deposit checks to Bank.

Accounts Receivable

• Have invoices double checked before mailing.
• Email copies of invoices to Sales Rep.
• Email Orders Pending Shipment to Sales Reps

Accounts Payable

• Enter Vendor Invoices
• Attach all paperwork to Invoices-proof of shipment.
• Crystal Reports
• Modify reports as necessary

System Maintenance

• Remove Backup on Mondays.
• Defrag and clear temp files/cookies

Files

• Maintain files – physical and electronic.
• End of year – transfer files to file boxes for storage, set up files for new year.

Misc. Office

• Order promotional items
• Sort and distribute mail.

QUALIFICATIONS:

• High School Graduate or higher.
• Ability to prioritize and manage multiple tasks.
• Self-motivated and able to work with minimal supervision.
• Acute attention to detail
• Reliable transportation

Attendance/Punctuality--Is consistently at work and on time.

Clearstaff 1800 West Hawthorne Lane West Chicago IL 60185