What are the responsibilities and job description for the Office Coordinator position at Clearway Energy?
What The Role Is
Clearway Energy Group is looking for a creative, energetic, and driven addition to our office services team! Reporting to the Manager, Administration, and Facilities, this position will be primarily charged with facilities administration for the Denver, CO office. This person will also provide general office /clerical support.
If you don't meet 100% of the above qualifications but see yourself contributing, please submit your resume.
This role is an on-site position based out of our Corporate Office in Denver, CO. You will be required to be in the office Monday through Friday.
What You'll Be Doing
- Welcome and check in all internal/external guests to the office.
- Manage suite security access and maintain accurate records/logs of visitor and contractor access badges.
- Answer and screen calls made to the main phone line.
- Process and log mail and package deliveries/drop-offs.
- Maintain professional order and appearance of general office and conference rooms.
- Manage conference room reservations for guests and staff, as needed.
- Troubleshoot office equipment issues, following up with vendors as necessary.
- Maintain copier and printer supplies and provide support with filing and copying tasks.
- Update and maintain general office reference materials, including phone lists, mail distribution protocol, records of dietary restrictions, catering vendors, etc.
- Facilitate internal meetings and assist with office events, including catering as appropriate.
- Champion office collaboration activities and initiatives (happy hours, volunteerism, monthly lunch)
- Order kitchen supplies and snacks, stock the kitchen, and maintain cleanliness in the kitchen common area.
- Order office and breakroom supplies and ensure copy and meeting rooms are adequately stocked.
- Liaise with the Manager and landlord on facilities-related matters and in support of office hygiene and employee comfort.
- Lead office safety efforts; serve as the primary fire warden.
- Assist with new hire onboarding.
- Assist with invoice submission and AP follow-up, as requested.
- Manage expense reporting for select executives as assigned.
- Schedule travel for select executives and employees as requested.
- Serves as backup to other administrative team members, as needed.
- Other administrative and office support duties, as required.
Working Conditions
- Normal office environment with frequent use of a computer or telephone in a seated position.
- Ability to lift 50-pound boxes to a height of 3-4 feet.
- Frequent navigation of a stairwell.
What You'll Bring
- High School Diploma or equivalent required.
- 5 years of progressive facilities and/or administrative experience.
- Willingness to complete requirements to become a Commissioned Notary.
- Demonstrated skill at providing administrative support to a busy office/executives.
- Strong planning and organizational abilities.
- Ability to exercise discretion and independent judgment.
- Solid verbal and written communication skills, consistent with a highly professional office environment, and the ability to communicate issues clearly and concisely.
- Experienced in Microsoft Office software (Word, PowerPoint, Excel, Outlook).
- Experience managing budgets and using accounting/invoice processing software (SAP, Coupa, or similar).
- Familiarity with travel and expense software (Concur preferred).
- Demonstrated ability to work independently and as a team member.
- Able to work outside of standard working hours, as needed.
- Diligent, detail-oriented, rigorous, and creative.
- Self-challenging. Willing to broaden skillset to support the office.
What Would Be Nice
- Associate degree preferred.
- Commissioned Colorado Notary.
Clearway will not sponsor non-immigrant visas for this position (H-1B, TN, E-3, etc.).
#LIHybrid
Clearway Energy Group is leading the transition to a world powered by clean energy. Along with our public affiliate Clearway Energy, Inc., our portfolio comprises approximately 11.6 GW of gross generating capacity in 26 states, including 9.1 GW of wind, solar, and battery energy storage assets, and over 2.5 GW of conventional dispatchable power generation providing critical grid reliability services. As we develop a nationwide pipeline of new energy projects for the future, Clearway's operating fleet generates enough reliable electricity to power more than 3 million homes today. Clearway Energy Group is headquartered in San Francisco with offices in Denver, Houston, Phoenix, Princeton, and San Diego. For more information, visit clearwayenergygroup.com.
Our Commitment to Diversity, Equity, & Inclusion
At Clearway, we create a community that isn't about being the same – it's about building a team of unique individuals, with different backgrounds & skill sets, coming together to build something big & make a difference in the world. Clearway's team is dedicated to a clean energy future across a wide spectrum of roles & responsibilities. Embodying our company values and operating principles, unique individuals come together over a common mission. We embrace opportunities to do challenging work that can change the world. We aspire to bring out the best in everyone. We share setbacks, celebrate successes, & act with integrity & accountability to get the job done.
Working at Clearway, Hybrid Together
Here at Clearway, we're committed to balancing flexibility while fostering strong relationships with our teammates. We do this by prioritizing new hires based near one of our offices in San Francisco, San Diego, Scottsdale, Houston, Denver, & Princeton. Our office-based employees typically work together from fabulous spaces on Tuesdays & Thursdays to collaborate & learn, build community, get to know one another, & enjoy company-provided meals & events.
Clearway Energy is an equal opportunity employer that values a broad diversity of talent, knowledge, experience & expertise. We intentionally foster a culture of inclusion that empowers our employees to deliver superior performance to the communities we serve. We encourage minorities, women, individuals with disabilities & protected veterans to join the team. Clearway is a proud promoter of employment opportunities for our Military & Veterans.
What We Provide
Clearway offers all eligible employees working 20 hours per week a comprehensive menu of benefits: generous PTO, medical, dental & vision care, HSAs with company contributions, health FSAs, dependent daycare FSAs, commuter benefits, relocation, & a 401(k) plan with employer match, a variety of life & accident insurances, fertility programs, adoption assistance, generous parental leave, tuition reimbursement, & benefits for employees in same-sex marriages, civil unions & domestic partnerships. For more on Clearway benefits, visit our Benefits Website.
Notice to Applicants
Clearway Energy is strongly committed to a philosophy of equal opportunity and fully complies with equal employment laws, ordinances, and regulations for all applicants and employees. We will make reasonable accommodations to enable individuals with disabilities to apply and compete for employment opportunities for which they are qualified. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to recruiting@clearwayenergy.com and let us know the nature of your request and your contact information.
Notice to California Applicants
Clearway Energy is strongly committed to a philosophy of equal opportunity and fully complies with equal employment laws, ordinances and regulations for all applicants and employees.
