What are the responsibilities and job description for the CVFF Feed Mill Office Administrator position at Clemens Family Corporation?
The CVFF Office Administrator completes a wide-range of administrative support related duties, sensitive assignments, projects and reports in a confidential and professional manner. The Administrative Assistant will be a resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient.
Duties and Responsibilities:
- Provides routine assistance to managers on a day-to-day basis.
- Routinely pulls orders across for feed manufacturing.
- Manages feed load scheduling for system.
- Maintaining files and keeping the office organized.
- Prepares reports, gathering, summarizing, and analyzing data; organizes and maintains correspondence and records, following up on pending matters.
- Maintains inventory of manufacturing supplies and orders supplies as needed.
- Oversees the collection and shipping of finished feed and ingredient samples.
- Communicates and/or coordinates instructions and desires with various individuals and/or departments at all levels of the organization, the managers team, which may include external customers and clients.
- Accountable for various daily, weekly and monthly reporting within several business units. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. May perform other duties as assigned.
- Assists in ERP software duties throughout the facility.
QUALIFICATIONS:
- High School Diploma or General Education Degree (GED) and 2 years related experience, required.
- Experience providing administrative support to managers in a large multi-national company, preferred.
- Detail oriented, organized with ability to successfully multi-task and think differently to drive innovative ideas.
- Positive, tenacious attitude; strong verbal and written communication, and project management skills.
- Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally.
- Solid typing, grammar, spelling and proof-reading skills.
- Strict ability to maintain confidentiality and discretion at all times.
- Discretion, good judgment ability, adaptable and versatile individual.
- Proficiency in MS Office: EXCEL, PowerPoint, Outlook.
- Ability to work well with others in fast paced, dynamic environment.
- Ability to be respectful, approachable and team oriented while building strong working relationships and a positive work environment.
ESSENTIAL FUNCTIONS:
- Adhere to CVFF/ CLEMENS FOOD GROUP Mission, Vision, and Values.
- Complete all other tasks as assigned.
DISCLAIMER
The Team Member must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable Team Members with disabilities to perform the essential functions of their job, absent undue hardship.
As requirements and Team Member skill levels change, the Supervisor may revise and/ or add duties to reflect these changes. The company retains the right to change or assign other duties to this position.
