Record Clerk - Family

The Deputy Clerk must exhibit the ability to perform data entry and customer service duties pertaining to Divorce, Domestic Violence, Child Support, Paternity, Name Changes, Adoptions, and Custody case types. Must exhibit proficient communication and computer skills, as well as display a welcoming and professional demeanor. Maintaining confidentiality and the ability to keep emotions under control are essential to this position.

• Assist with inquiries from the public and other agencies, via customer service window and telephone, with information concerning family cases provided/stored by the Clerk’s office.
• Court Clerk functions include: attend court hearings, administer oaths, accept exhibits, check files and paperwork to determine if all needed documents are ready for court, check dockets for special instructions.
• Required to be “on call” for Domestic Violence related needs. The weekly schedule rotates through the department with other DC’s. Required to work nights and weekends when needed while “on call”.
• Create and process new cases.
• Prepare and batch various pleadings and documents.
• Accurately maintain electronic case files to ensure accuracy of information.
• Daily balancing of money.
• Opening and Processing mail.
• Learn and utilize department policies and procedures required to conduct operations.
• Professionally communicate and work with outside agencies, specifically Judges and the Sheriff’s Office.
• Performs other duties to assist the department and organization as assigned.

Required:

• Graduation from high school or a General Educational Development (GED).

Preferred:

• Professional experience in a local or state government agency, within a department that works directly with or alongside the court system. 
• Two years professional experience in an in-person office environment. 

Knowledge, Skills, and Abilities:
 

• •Possess excellent customer service and interpersonal skills to establish and maintain cooperative, tactful, effective, and harmonious working relationships with co-workers, attorneys, external agencies, and the public.
  •Skilled in speaking clearly and distinctly, both in person and on the telephone, using appropriate vocabulary and grammar to communicate routine and complex information in a manner that is understandable and respectful.
  •Excellent writing skills to compose general correspondence using correct grammar and punctuation and using tone and format appropriate for the intended audience.
  •Strong computer skills with proficiency in desktop office solutions, such as Microsoft Office Suite, database applications, email, .pdf file attachments, internet search tools, and various computer peripheral devices.
  •Knowledge of a wide range of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures, office equipment and terminology.
  •Ability to learn and understand specialized information, including codes, rules, policies, procedures, forms, and legal terms, and apply that knowledge in carrying out job assignments accurately and efficiently.
  •Ability to work with confidential and/or sensitive data; interpret and comply with state and federal guidelines.
  •Have strong organizational skills with ability to prioritize work in an environment that includes frequent interruptions and simultaneous detailed attention to multiple tasks.
  •Dependable and able to meet the assigned work schedule. Must be flexible as work assignments may frequently change.
  •Ability to work independently with little supervision and exercise good judgement and discretion.
  •Comply with legal advice restrictions of the Clerk of the Circuit Court & Comptroller’s Office.

Physical Demands:  While performing the duties of this job, the Deputy Clerk (DC) is regularly required to be sitting/standing at a desk and working on a computer stand for prolonged periods of time. The DC may be required to reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The DC will occasionally lift and/or move up to 25 pounds.  Specific vision and hearing abilities required by this job include close vision, color vision, depth perception, ability to adjust focus, and the ability to respond quickly to sounds/spoken words.

Salary : $33,800