What are the responsibilities and job description for the Staff Accountant I position at Clerk of Court and Comptroller’s Office?
GENERAL DESCRIPTION OF DUTIES
Staff professional responsible for a variety of accounting, auditing and financial related duties including maintaining County records retention and disposal per Florida statutes, processing County vehicle tags and titles; review of County's monthly financial reporting; preparation and monitoring of Finance Department annual budget: insuring adequate controls on revenue process.
ESSENTIAL EXPECTATIONS OF PERFORMANCE
Vision – To be the most trustworthy, efficient, accountable and helpful Clerk of Court and Comptroller’s Office in the State of Florida. We recognize that our dedication to excellence depends on creativity and innovation. We do not accept the status quo but instead strive for ways to improve processes and best practices. We value flexibility and the ability to adapt.
Service Excellence – Model behaviors that promote a peaceful, productive work environment. Demonstrate teamwork through eagerness to assist with difficult tasks. Be committed to customer satisfaction through timely, accurate communication. Listen attentively, solicit feedback and respect the opinions of others.
Engagement – Be motivated to contribute to the success of our organization. Exhibit positive commitment to actions that further our mission, vision and core values. Engagement is evident through productivity, dependability and showing initiative to seek out new responsibilities, act on opportunities and problem solving. Shows a sense of purpose in fulfilling day-to-day responsibilities.
Respectful / Ethical Conduct – Consistently serves the public and co-workers respectfully, promptly and competently with the highest sense of honesty and integrity, not compromising the truth. Treats fellow Clerks, customers, partners and suppliers with mutual respect and sensitivity, recognizing the importance of diversity. We respect all individuals and value their contributions.
Education and Training – Through personal and professional growth, we develop and maintain the essential knowledge and skills to perform our duties to the best of our abilities, keeping knowledge and skills up-to-date, and turning mistakes into learning opportunities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Acts as a central clearing house for all receipts of the county, including auditing cash receipt listing, preparing bank deposits, assuring proper posting to the general ledger and distributing cash receipt reports to proper personnel.
- Coordinates Workers Compensation insurance payments with the County’s third-party administrator, including verifying bank statements, upload positive pay file to the bank, maintain records of deposits into the Worker's Compensation account.
- Reconcile the ambulance billing revenue to deposits received, provide analysis of collection rates compared to amounts to be written off, and prepare journal entry as necessary.
- Conducts reviews of departmental and/or agency fiscal operations to assist them in improving the internal control system.
- Prepares all Finance Department requisitions both annually and as needed during the year.
- Insures all internal controls on Revenue Process validating documents from decentralized systems to the receipts received.
- Maintain and coordinate records disposition for the Finance department according to Florida Statutes. Schedule records for destruction and prepare new items ready for storage.
- Responsible for the processing of the tags and titles for all County vehicles, including transfers, disposals, and renewals.
- Files a variety of correspondence, documents, requests received, and other forms and materials in order to provide documentation of activities and comply with agency and State records management, and agency operating policies and procedures.
- Preparation of the monthly Sales Tax and Tourism and Development reports to the State of Florida.
- Prepare various journal entries for review and approval before posting.
- Performs other related duties as needed.
EDUCATION AND/OR EXPERIENCE
Education:
Candidate must possess an Associate’s Degree in Accounting from an accredited college or university. A Bachelor’s Degree in Accounting is preferred.
Experience:
- Prefer a minimum of two (2) years of clerical/accounting experience, but will consider entry level with Bachelor’s Degree in Accounting.
- Ability to analyze and process large amounts of data in excel.
- Good problem solving skills, analytical skills, propose solutions and ability to make informed decisions.
- Good working knowledge of Microsoft Office applications, including MS Word, PowerPoint, MS Excel, and Outlook.
- Possess good interpersonal and communication skills.
- Be able to operate a ten-key adding machine by touch.
- An equivalent combination of education, training and experience may be substituted at the Clerk’s discretion.
Licenses/Certificates:
A valid Florida Driver's License or Florida Identification is required for the hiring process.
JUDGMENT DECISIONS
Ability to work on assignments where common sense and good judgment are essential. Work is performed under minimal supervision, requiring initiative and independent judgment. Judgment is required to ensure information released to public is not legal advice, is not released without proper authorization, is in compliance with best practices, and is not confidential in nature.
PHYSICAL DEMANDS
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to walk, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 5 - 10 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Work Schedule:
- Monday through Friday, 40 Hours per week between the hours of 7:30am and 5pm in accordance with pre-approved work schedule within department.
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Your application will remain active for a period of one year from the date of your application submission. You may only renew your application by resubmitting after one year has expired. The Clay County Clerk’s Office promotes from within whenever feasible. If the position is not filled in this manner, we pull from current applications on record in our database. The Clerk's office advertises employment opportunities on a public website (www.clayclerk.com) and occasionally on social media.
Please Note: Submitted applications and accompanying materials become the property of the Clerk's office and may become a matter of public record. Final employment decisions rest with the Clay County Clerk of Court, in compliance with federal and state laws regarding non-discrimination and preference.
Criminal Background Checks
All employees of the Clerk's office are required to have their fingerprints scanned as part of the hiring process so that a criminal background check can be performed. All employment shall remain probationary at least until the background is cleared. Because it is necessary for all Clerk’s office employees to be bonded, any criminal background check results that reveal a finding of guilt by a court or jury, an admission of guilt or no contest in any criminal matter regardless of adjudication may result in termination even after probationary time is completed.
Employment with the Clerk's office is a statutorily appointed position and serves at the will and pleasure of the elected Clerk of Court.
Salary : $22 - $26
