What are the responsibilities and job description for the Assistant Facilities Coordinator - Facilities & Security position at Clerk of the Circuit Court & Comptroller, Palm Beach County?
Behind every great government office is an Assistant Facilities Coordinator who makes it happen!
At the Clerk’s Office we are dedicated to providing a safe, efficient, and well-maintained environment for our employees and the public we serve. Our Facilities and Security team play a vital role in ensuring our buildings operate smoothly to meet the needs of our community.
We are seeking an enthusiastic and detail-orientated Assistant Facilities Coordinator to support the daily operations and management of our facilities. The role is essential to all aspects of facilities renovation, installation, and office relocation projects. This position is also responsible for organizing necessary resources and ensuring completion of facility related projects and tasks. Responsible for fixed asset duties and assisting with fleet vehicle repair and/or maintenance requests
Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
- Generous paid time off and 17 paid holidays – yes you read that right!
- Superior health care plans with lower costs to you
- Retirement choices through the Florida Retirement System and deferred compensation plan
- Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
- Tuition Reimbursement
- Qualifying employer for Public Service Loan Forgiveness
Assists with assigned facilities projects and service requests; coordinates resources, creates scheduling for the project, and performs other related tasks for facilities and equipment maintenance and enhancements (e.g., renovations, office moves, reconfiguration, repairs, door locks/codes, phone equipment and service, data jacks); assists with and/or determines requirements; coordinates procurement, delivery and installation of furniture or other equipment.
Receives inquiries and responds to requests for repairs/maintenance; troubleshoots minor maintenance problems involved with the facilities.
Performs manual labor for facility related projects and tasks; coordinates the distribution, assembly and relocation of furniture or equipment, coordinates and issues requests for services for maintenance and repair of facilities, property, and service providers, coordinates product delivery and set up. Tasks involve the ability to exert heavy physical effort in sedentary to heavy work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of weight up to 50 pounds.
Performs bi-annual surplus of goods, completes paperwork and coordinates with departments and FAMO for the removal of excess goods.
Receives inquiries and responds to requests for Clerk fleet vehicle repairs/maintenance; troubleshoots minor maintenance problems; communicates with employee’s management county staff and other individuals to exchange information or resolve Fleet issues.
Performs a wide variety of administrative duties in supporting department functions, i.e., maintaining facilities repair and service records, files and reports, processing mail, maintaining calendars, copying materials.
A High school diploma is required, supplemented by three (3) years of recent, relevant, progressively knowledgeable and skilled experience in office management and procedures as it relates to the planning, development and coordination of facilities is required.
*This is a mandatory testing position, successful completion of a pre-employment drug screen & physical examination (if applicable) is required prior to employment.Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at careers@mypalmbeachclerk.com or 561 355 4172.
The Clerk of the Circuit Court & Comptrolleris an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Officevalues the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
Salary : $20 - $25
