What are the responsibilities and job description for the Student Services Administrative Assistant position at Cleveland City Schools?
QUALIFICATIONS
REPORTS TO Director of Student Services
JOB GOAL To provide clerical support for the Student Services Department
ESSENTIAL FUNCTIONS
Major Responsibilities and Duties:
Records, Reports, and Correspondence
Accounting
Other
PHYSICAL DEMANDS
This job may require lifting of objects that exceed 20 lbs., with frequent lifting and/or carrying of objects weighing up to 25 lbs. Other physical demands that may be required are as follows:
TEMPERAMENT (Personal Traits)
CAPACITY AND ABILITY REQUIREMENTS
Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.
WORK CONDITIONS
Normal working environment
GENERAL REQUIREMENTS
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties and skills required of the position so assigned.
- High school diploma
- Two (2) years of clerical experience
- Demonstrated skills in use of office machines, efficiency in office management, and knowledge of business English, spelling and arithmetic
JOB GOAL To provide clerical support for the Student Services Department
ESSENTIAL FUNCTIONS
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare correspondence, forms, reports, manuals, and presentations for department staff members.
- Compile, maintain, and file all reports, records, and other documents as required.
- Correspond with other school districts in relation to records for students being served in the juvenile justice system.
- Perform routine bookkeeping tasks and maintain department budget records.
- Prepare and process department purchase orders and payment authorizations.
- Order and maintain inventory of office supplies and program equipment.
- Monitor and process personnel time records including leave requests and reports and submit them in accordance with district procedures.
- Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
- Serves as the ESC receptionist at the front desk in the absence of the front desk receptionist or during the front desk receptionist’s lunch break.
- Monitors the office supply needs of the 1st floor of the ESC and coordinates ordering of supplies with the business office.
- Maintain a schedule of appointments for department staff.
- Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
- Receive, sort, and distribute mail and other documents to department staff.
- Maintain confidentiality of information.
- Maintain records related to district safety training and other school safety issues.
- Follow district safety protocols and emergency procedures.
- Performs other administrative duties and tasks to assist the Student Services Department and as assigned by the Director of Schools and/or the Director of Student Services.
This job may require lifting of objects that exceed 20 lbs., with frequent lifting and/or carrying of objects weighing up to 25 lbs. Other physical demands that may be required are as follows:
- Stooping and/or kneeling
- Reaching
- Talking
- Hearing
- Seeing
- Adaptability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure
- Adaptability to accept responsibility of the direction, control or planning of an activity
- Adaptability to deal with people beyond giving and receiving instruction
- Adaptability to make generalizations, evaluations, or decisions based on sensory or judgmental criteria
Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.
- Intelligence: Ability to “catch on” or understand instructions and underlying principles and ability to reason and make judgments
- Verbal: Ability to understand meanings of works and the ideas associated with them
- Numerical: Ability to perform arithmetic operations quickly and accurately
- Data Perceptions: Ability to understand and interpret information which may be presented in the form of graphs, charts, or tables
Normal working environment
GENERAL REQUIREMENTS
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties and skills required of the position so assigned.
