What are the responsibilities and job description for the Accounts Payable Specialist position at Cleveland County?
Company Description
Cleveland County is a community-oriented area known for its small-town charm and southern hospitality, making it a great place to live, work, and play. The county encompasses 469 square miles in the foothills of the beautiful Blue Ridge Mountains and is home to nearly 100,000 residents. Conveniently located between Charlotte, Asheville, and Greenville/Spartanburg, Cleveland County serves as a gateway to these major metropolitan areas. As industries expand and new jobs are created, the county offers excellent career opportunities with competitive benefits, driven by a commitment to high performance, courage, teamwork, integrity, and innovation.
Role Description
The Processing Specialist is responsible for entering, processing, and managing accounts payable invoices to ensure timely and accurate payment. This role involves working with the ERP system, Microsoft Excel, scanning invoices, managing invoice-related emails, and overseeing the weekly full cycle of invoice processing, culminating in sending an ACH file to the bank and check printing.
Essential Functions and Responsibilities include:
· Enter and process accounts payable invoices into the ERP system.
· Ensure invoices progress through all processing stages until check printing.
· Scan and upload invoices into the financial system for digital record-keeping.
· Manage and respond to invoice-related emails from vendors and internal stakeholders.
· Verify invoice details for accuracy and compliance with financial policies.
· Collaborate with internal departments to resolve invoice discrepancies.
· Maintain organized digital and physical records of processed invoices.
· Assist with end-of-month reconciliation and reporting tasks.
· Support audit requests by providing necessary documentation.
· Follow department policies and procedures to ensure financial integrity.
Knowledge, Skills, and Abilities
· Microsoft Excel, Word, and Outlook experience and high level proficiency required
· Proficiency in handling PDF documents, including viewing, editing, annotating, combining, and converting files as needed. Ability to scan, upload, and organize invoices in PDF format for record-keeping and processing. Familiarity with PDF software such as Adobe Acrobat or similar tools for document management and optimization." Frequent use of a computer for data entry and invoice processing.
· Strong attention to detail and accuracy in data entry.
· Ability to manage multiple tasks and deadlines effectively.
· Strong communication skills, both written and verbal.
· Knowledge of accounting principles and invoice processing best practices.
· Problem-solving skills for resolving invoice discrepancies.
Apply Online, https://www.clevelandcounty.com/main/
https://keynet.clevelandcounty.com/Applicants/Job_Detail.asp?KEY=1505
