PROC SPECIALIST

Requirements

N/A

Job Description

Comments From This Job Announcement

Summary:
The Processing Specialist is responsible for entering, processing, and managing accounts payable invoices to ensure timely and accurate payment. This role involves working with the ERP system, Microsoft Excel, scanning invoices, managing invoice-related emails, and overseeing the weekly full cycle of invoice processing, culminating in sending an ACH file to the bank and check printing.

Essential Functions and Responsibilities include:
Enter and process accounts payable invoices into the ERP system.
Ensure invoices progress through all processing stages until check printing.
Scan and upload invoices into the financial system for digital record-keeping.
Manage and respond to invoice-related emails from vendors and internal stakeholders.
Verify invoice details for accuracy and compliance with financial policies.
Collaborate with internal departments to resolve invoice discrepancies.
Maintain organized digital and physical records of processed invoices.
Assist with end-of-month reconciliation and reporting tasks.
Support audit requests by providing necessary documentation.
Follow department policies and procedures to ensure financial integrity.

Supervisory Responsibilities:
This position does not have direct supervisory responsibilities but plays a key role in ensuring smooth operations within the Finance Department.
The responsibilities and duties outlined above are intended to provide a general outline and summary of this role. It is not intended to be an exhaustive or comprehensive list of duties and responsibilities. Additional tasks may be assigned as needed, with or without notice, to meet the needs of the department and county.

Education & Experience:
Education Level from two or four-year college or university, preferably in the study of Accounting, Finance, or Business Administration, and at least 1-year related business experience; or equivalent combination of education and experience where two years related experience equals one year of schooling. Related experience assumes a similar role focused on bookkeeping, forms processing, and data management on a computer system.

Knowledge, Skills, and Abilities:
Microsoft Excel, Word, and Outlook experience and high-level proficiency required
Proficiency in handling PDF documents, including viewing, editing, annotating, combining, and converting files as needed. Ability to scan, upload, and organize invoices in PDF format for record-keeping and processing. Familiarity with PDF software such as Adobe Acrobat or similar tools for document management and optimization. Frequent use of a computer for data entry and invoice processing.
Strong attention to detail and accuracy in data entry.
Ability to manage multiple tasks and deadlines effectively.
Strong communication skills, both written and verbal.
Knowledge of accounting principles and invoice processing best practices.
Problem-solving skills for resolving invoice discrepancies.

Licenses & Certifications:
None required
Microsoft Excel certifications preferred
Work Environment / Physical Requirements
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force.
Occasional standing, walking, sitting, speaking or hearing, using hands to finger, handle or feel, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, tasting or smelling, pushing or pulling and repetitive motions.
Work has standard vision requirements.
Vocal communication is required for expressing or exchanging ideas by means of the spoken word and hearing is required to perceive information at normal spoken word levels.
Work requires preparing and analyzing written or computer data, using of measuring devices, operating motor vehicles or equipment and observing general surroundings and activities.

Work Location:
This role must work from the location identified at the time of hire with work travel required as needed. Any change of work location, even on a short-term or interim basis, must be reviewed by the Supervisor and HR for approval.

Additional information:
Individuals hired must be able to perform essential duties satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Cleveland County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Cleveland County is an Equal Opportunity Employer

$19.47/hr.-$25.32/hr. **Compensation will be based on experience**

Salary Range