Scheduling Specialist & Faculty Support Registration

Scheduling Specialist & Faculty Support Registration

Position Title : Scheduling Specialist & Faculty Support Registration

of Positions to Fill : 1

Department / Program : Registration 54000

Remote Work Authorization : Hybrid On-Site / Remote

Campus Location : Arapahoe Campus

Reports to : Registrar
FLSA Classification : Exempt / Salaried

FTE : 100% (40 hrs / week)

Compensation : $24.50 - $28.00 DOE

Application Deadline :  1 / 15 / 15 or until filled

Job Summary

The Scheduling & Faculty Support Specialist in the Office of the Registrar is responsible for all academic course scheduling and all aspects of producing the printed and web course schedule, as well as coordinating centralized space scheduling and related policy and procedure. Lead position for departmental faculty services, primarily course data. Success in this role is assessed in two key areas of accountability : 1) Academic Records & Process Management and 2) Systems, Policy, and Support.

Job Duties & Responsibilities

Key Accountability 1 : Academic Records & Process Management (~ 60% of total effort)

• Supervise all phases of the creation of the academic course schedule, including strategic planning and data entry; ensure accuracy and timeliness of listings.
• Work with academic and operational departments to create balanced and efficient space solutions; track and communicate all schedule changes to students / staff.
• Work collaboratively with the Events Manager when needed to secure or negotiate space for events that are open to the public; maintain communication with the Event Manager and act as backup event space scheduler as necessary.
• Partner with Academic Affairs to publish course catalog; track changes in curriculum and academic policy; assist in tracking and communicating all policy / catalog changes.
• Lead role for departmental faculty services; offer training and troubleshooting for grade and textbook entry, assist with faculty provisioning, and resolving issues as needed.
• Collaborate to ensure data integrity of all registration / student data in the database and data warehouse; serve on various committees as needed.
• Assist with student files including filing systems, auditing files, document imaging, and archiving of student files.
• Establish and promote a high level of customer service; maintain up-to-date working knowledge of admissions, academic programs, registration, and other university administrative processes.

Key Accountability 2 : Systems, Policy, and Support (~ 40% of total effort)

What Naropa Requires

What We’d Like You to Have

Physical Requirements & Environmental Conditions
During regular daily activities, employee must be able to do the following with or without reasonable accommodation : lift up to 20 lbs, stand, walk, sit, handle / finger, bend at the waist, reach above shoulder level and interruptions / distractions.

Naropa recognizes the following holidays throughout the year :

Naropa’s health and welfare benefits include the following : medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans.

A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.

Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.

All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.

The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.

Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer / institution). Additional information can be found here : . Naropa University’s commitment to diversity aligns with its highest aspirations to apply contemplative inquiry and education to explore and embody the human qualities that facilitate collaboration to create a common humanity and a just society. Individuals who have experience with and a commitment to inclusive communities are encouraged to apply. EOE

Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff.

To apply, visit :

Salary : $25 - $28