Human Resources Office Manager

As a B Corp certified business, Clif Family is guided by our values to sustain our planet, our community, and our people. We strive to support a healthier, more sustainable world through the enjoyment of wine, food, and connection. We organically farm the grapes, olives, fruit, and vegetables that go into our wine and food products, and we work with our suppliers to source organic ingredients. Every Clif Family product is made with the highest quality and care while having the lowest impact and cost to our planet.

Position Description:

The HR Office Manager is responsible for managing the daily general human resources and office administration functions of the business. The HR Office Manager will be responsible for organizing and managing administrative and HR support and office procedures for all departments, ensuring high levels of organizational effectiveness, communication, confidentiality, and safety. The HR Office Manager will work in coordination with outside vendors and consultants to support the HR management function.

Primary Responsibilities:

HR Generalist Duties

• Point of contact for Benefits Administration through ADP.
• Accurately maintains confidential and sensitive files and records, including HR files for onboarding and offboarding, employee records, employee reviews, salary information, etc.
• Process payroll and run payroll reporting.
• Conducts new hire orientations to inform new hires of company policies and benefit programs and ensures new hire documents are completed within required deadlines.
• Manages the offboarding process for employees leaving the company to ensure that final paychecks and termination documents are processed within required deadlines.
• Reviews and responds to claims for unemployment insurance and state disability claims in a timely manner.
• Manage Leaves Administration.
• Oversee Performance Management process including annual and mid-year reviews, annual goal setting, compensation and bonus communications, and ensure timely completion of each.
• Participate in annual salary survey and provide market data to inform compensation structure.
• Maintains and updates employee handbook with input from HR Consultant.
• Manages the relationships with temporary agencies and recruiters, including the hiring and terminations of temporary employees.
• Ensure the Company has all required employment law postings.
• Manages the Workers’ Compensation program and files claims for injured workers in a timely manner.
• First point of contact on-site for many HR related questions from employees and staff. Works with the HR Consultant to respond to questions or concerns.
• Manages and executes Employee Safety/IIPP Program for winery, warehouse, farm and kitchen.
• Other HR duties as needed or assigned.

Office Management Duties

• Manages office activities and operations to ensure efficiency and compliance to company policies.
• Manages company facilities, including outside vendors, cleaning services, service providers and general maintenance providers. Works with Property Manager as issues as arise to ensure offices, kitchen and tasting room are well maintained and functioning properly.
• Assists with facilities planning projects including build-outs, purchase orders for furniture and equipment and orchestrating employee moves.
• Maintains office workspace, kitchen and conference room in clean and operating order.
• Manages the ordering of supplies and office equipment as needed.
• Coordinates with IT Company for all office equipment set up and system access. Supports team with IT issues as they arise.
• Responsible for managing the budget for supplies, maintenance, and equipment related to administrative activities.
• Manages company certifications in accordance with pertinent renewal timeframes for but not limited to B Corp, CCOF, SME Climate Hub, Napa Green, Certified Olive Oil Council, etc.
• Responsible for planning and overseeing company events including the annual company volunteer day, picnic, holiday party and other events that may occur.
• Organizes and executes regular team building events and programming.
• Maintains vehicle registrations and maintenance schedules for all company vehicles.
• Communicates all insurance related business changes to insurance broker.
• Other project and administrative duties as needed or assigned.

Requirements:

Position-Specific Skills Required

The ideal candidate will have:

• Excellent time management and organizational skills.
• Impeccable attention to detail, prioritization, multi-tasking and task planning.
• Strong organizational and planning skills in a fast-paced environment.
• Positive interpersonal skills.
• A creative mind with the ability to suggest improvements.
• Strong verbal and written communication skills.
• Passion for and knowledge of food and wine industry.
• Ability to demonstrate discretion, good judgment, tactfulness and diplomacy

Technical Expertise Required

• Computer savvy with proficiency in MS Office and mobile device applications.
• Experience with ADP TotalSource a plus
• Hands-on experience with office equipment (computers, printers, etc.).

Education/Training Required

• 4 years of proven experience in an office management or administrative role, preferably in the wine or food industry.
• 2 years of prior experience with administrative Human Resources tasks.

What we offer:

• Competitive pay
• Health, Dental, Vision Benefits
• 401k Matching
• HSA/FSA, Dependent Care FSA
• Paid Volunteer Time
• Wellness perks